Executive Assistant

Overwatch-Mission-Critical; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Paid time off

Relocation assistance

Job summary

Overwatch Mission Critical in Austin, TX seeks an experienced Executive Assistant to support the CEO and leadership team. You will manage calendars, coordinate travel, prepare itineraries, and handle confidential communications with discretion.

The role requires 5–7 years in executive support, strong communication, and proficiency with Microsoft Office and Google Workspace. You’ll partner across teams, organize meetings, and help drive high-priority projects while maintaining a professional,

Qualifications

• 5–7 years in an executive assistant or similar role, ideally supporting Leadership or C-suite executives.
• Proven ability to manage multiple priorities with high attention to detail.
• Strong written and verbal communication skills for internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support to leadership, including calendar management, travel coordination, and meeting preparation.
• Maintain confidentiality and discretion with sensitive information.
• Serve as liaison between leadership and internal/external stakeholders, prioritizing communications.
• Organize meetings, prepare agendas, take minutes, and track follow-up actions.
• Assist leadership with high-priority projects, ensuring deadlines are met and information is organized.
• Prepare presentations and reports aligned with company goals and initiatives.
• Oversee office operations for the Leadership team and contribute to a positive culture.

Skills

Multitasking

High organization

Communication

Microsoft Office

Google Workspace

Project coordination

Tools

Microsoft Office

Google Workspace

Job description

About Overwatch Mission Critical

Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor support for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. Its purpose.

Position Overview

We seek a highly skilled and experienced Executive Assistant to support. The ideal candidate will be a professional who can manage a wide range of responsibilities with efficiency and discretion while maintaining the highest levels of confidentiality and integrity. This crucial role requires a proactive, self-sufficient, and trustworthy individual who is a great cultural fit for our organization. If you have extensive experience in an executive support role and are looking for an opportunity to contribute at the highest levels of an organization, we would like to hear from you.

Key Responsibilities

• Executive Support to Leadership: Provide comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing detailed itineraries.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism, ensuring the CEO's priorities are protected and managed effectively.
• Communication & Liaison: Serve as the primary point of contact between the Leadership and internal/external stakeholders. Filter and prioritize incoming communications, including calls, emails, and requests.
• Meeting Coordination & Follow-Up: Organize and prepare meetings with both internal and external stakeholders, including preparing agendas, taking minutes, and ensuring follow-up actions are carried out.
• Project Management: Assist the Leadership with high-priority projects, ensuring deadlines are met, and that information is organized and presented clearly.
• Documentation & Reporting: Prepare presentations, reports, and other documents, ensuring they align with company goals and strategic initiatives.
• Event Planning & Coordination: Help organize events, conferences, and meetings, ensuring all logistics are handled smoothly.
• Office Management & Efficiency: Oversee day-to-day operations for the Leadership office, maintaining a smooth and efficient workflow.
• Culture & Team Engagement: Contribute to fostering a positive and inclusive culture, supporting the Leadership in team-building initiatives and internal communications.

Required Qualifications

Experience: Minimum of 5-7 years in an executive assistant or similar role, ideally supporting Leadership or other C-suite executives.

Skills & Expertise:

• Proven ability to manage multiple priorities with a high level of organization and attention to detail.
• Strong written and verbal communication skills, with the ability to engage effectively with both internal teams and external stakeholders.
• High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to work independently and anticipate the Leadership's needs while proactively solving problems.
• Strong project management skills, with experience tracking and managing multiple tasks simultaneously.

Personal Attributes:

• A high level of trustworthiness and integrity, with a strong commitment to confidentiality.
• Loyal, reliable, and dependable, with a strong work ethic and a sense of accountability.
• A proactive, resourceful, and solutions-oriented mindset.
• A positive, adaptable, and collaborative approach to working with diverse teams and personalities.
• Excellent interpersonal skills and emotional intelligence.

Cultural Fit

• Is passionate about delivering exceptional service to the Leadership and the broader organization.
• Has a positive, can-do attitude and works well in a fast-paced, dynamic environment.
• Understands the importance of maintaining a high level of professionalism and discretion.
• Enjoys working in a collaborative environment and actively contributes to building a supportive team culture.
• Demonstrates flexibility and adaptability in handling evolving priorities.

Benefits

• Competitive salary and benefits package
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) retirement plan
• Paid time off
• Relocation assistance

OVERWATCH is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer.

OVERWATCH considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.