Executive Assistant

Alpha & Omega Semiconductor; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Participation in annual bonus program

Job summary

A global power semiconductor company is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives. The role involves managing complex calendars, organizing meetings, and coordinating travel. Ideal candidates should have at least 5 years of experience, exceptional organizational skills, and proficiency in Microsoft Office Suite. This position offers opportunities for career development in a collaborative environment while promoting diversity and inclusion.

Qualifications

• Minimum of 5+ years as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Advanced proficiency in Microsoft Office Suite and relevant software.

Responsibilities

• Manage complex calendars and scheduling for executives.
• Prepare meeting agendas and take notes during meetings.
• Coordinate travel logistics and prepare expense reports.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving abilities

Proactivity

Education

Bachelor's degree or equivalent practical experience

Tools

Microsoft Office Suite

Google Workspace

Job description

At Alpha and Omega Semiconductor (AOS), we design, develop and globally supply a broad range of power semiconductors, including a wide portfolio of Power MOSFET, IGBT, IPM, TVS, GaN/SiC, Power IC and Digital Power products. You will find our products in everyday applications including personal computers, graphic cards, gaming consoles, TVs, home appliances, smart phones, power tools, and more! At the center of our innovation is our people who bring passion, talent, and a collaborative atmosphere to our growing company. We offer an impressive benefit package and career development opportunities. If you are ready to take the next step in your career working with a team of passionate and talented people, then take a look at the job opportunity below to POWER your career!

Overview

The Executive Assistant provides high-level administrative support to senior executives, typically the CEO, President, or other C-suite leaders. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate needs and proactively address them. The Executive Assistant acts as a gatekeeper, problem-solver, and a key point of contact, ensuring the executive's time is managed effectively and operations run smoothly.

Responsibilities

Calendar Management

• Manage complex and ever-changing calendars, scheduling internal and external meetings, appointments, and travel.
• Prioritize and resolve scheduling conflicts, ensuring optimal use of the executive's time.
• Coordinate meeting logistics, including room booking, technology setup, and catering.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and visitors.
• Draft, review, and edit professional correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with the utmost discretion.
• Act as a liaison between the executive and functional heads, employees, and external parties.

Travel & Expense Management

• Arrange detailed domestic and international travel itineraries (flights, hotels, ground transportation).
• Prepare and submit expense reports accurately and in a timely manner.
• Manage travel logistics, including visa applications and currency exchange, as needed.

Meeting Support

• Prepare meeting agendas, pre-reading materials, and presentations.
• Attend meetings, take comprehensive notes, prepare and distribute meeting minutes.
• Track action items and follow up to ensure timely completion.

Project Management & Support

• Assist with special projects, research, and data gathering as assigned.
• Coordinate and manage small projects independently or as part of a team.
• Help prepare and organize materials for board meetings, investor presentations, and other critical events.

Office Administration

• Maintain organized filing systems (physical and digital).
• Order and maintain office supplies for the executive's office.
• Handle personal errands or tasks for the executive, if requested and appropriate.

Relationship Management

• Build and maintain positive trusted relationships with internal staff, clients, partners, and vendors.
• Represent the executive and the company in a professional and positive light.

Qualifications

• Minimum of 5+ years as an Executive Assistant supporting C-level executives.
• Bachelor's degree preferred, or equivalent practical experience.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Superior written and verbal communication skills, with a strong command of grammar and punctuation.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, video conferencing platforms).
• High level of discretion and ability to handle confidential information with integrity.
• Proactive, resourceful, and able to anticipate needs.
• Strong interpersonal skills and a professional demeanor.
• Ability to work independently with minimal supervision and as part of a team.
• Problem-solving abilities and a strong attention to detail.

Preferred Qualifications and Experience

• Experience working for multinational companies.
• Familiarity with ERP systems or project management tools.
• Event planning experience.
• Typically an office environment.
• May require occasional extended hours to meet deadlines or support executive travel.

*This position is eligible for paid time off and to participate in an annual bonus program.*

Alpha and Omega Semiconductor, Inc is committed to diversity in our workplace. Qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on race, age, color, ethnicity, marital status, sex, religion, national origin, sexual orientation, gender, gender identity, disability, protected veteran status or any other category protected by federal, state or local law.