Executive Assistant I

UKG; Washington (District of Columbia); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k)

Job summary

CeLeen is seeking multiple Executive Assistants to support a potential Department of State project in Washington, DC. The role involves managing calendars, travel, and correspondence, organizing documents, and coordinating meetings with internal and external stakeholders.

Eligible candidates must hold a Bachelor’s degree (or 7 years of admin experience), be able to obtain a Secret clearance, and demonstrate strong English communication and MS Office proficiency.

Qualifications

• Bachelor’s Degree and 3 years of professional administrative experience OR 7 years of professional administrative experience.
• Must have the ability to obtain and maintain a Secret Clearance.
• Demonstrated experience supporting executive level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Managing executive calendars, appointments, travel arrangements, and correspondence.
• Organizing executive documents and records, ensuring accuracy, confidentiality, and compliance with established procedures.
• Coordinating executive projects, assignments, schedules, and follow-up activities.
• Serving as a liaison between executives and internal and external stakeholders.
• Planning and coordinating meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Identifying opportunities to improve administrative processes and operational efficiency.

Skills

Executive support

Microsoft Office

Communication skills

Secret clearance

English proficiency

Security/compliance

Education

Bachelor’s degree OR 7 years admin experience

Tools

SharePoint

Document management systems

Job description

CeLeen, an operating group of Command Holdings, is seeking multiple Executive Assistants to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office.

Responsibilities may include, but are not limited to:

• Managing executive calendars, appointments, travel arrangements, and correspondence.
• Organizing executive documents and records, ensuring accuracy, confidentiality, and compliance with established procedures.
• Coordinating executive projects, assignments, schedules, and follow-up activities.
• Serving as a liaison between executives and internal and external stakeholders.
• Planning and coordinating meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Identifying opportunities to improve administrative processes and operational efficiency.

This position is contingent on contract award.

Multiple positions may be hired from this announcement.

Expected salary range: $60,000 - $70,000

• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel.

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active-duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team .

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

CeLeenAffirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affimative Action Program can be accessed during normal business hours by making an appointment with the Human Resources Team .

Basic Requirements

• Bachelor’s Degree and 3 years of professional administrative experience //OR// 7 years of professional administrative experience.
• Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process. Please visit the link for FAQs: Investigations & Clearance Process)
• Demonstrated experience supporting executive level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Current, active Secret security clearance.
• Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
• Familiarity with SharePoint and document management systems.

CeLeen offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

*Eligibility requirements apply

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.