Executive Assistant III

UKG; Washington (District of Columbia); On-site; USD 82,000 - 90,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Flexible Spending Accounts

Life and Disability Insurance

401(k)

Paid Time Off

Paid Holidays

Employee Assistance Program

Pet Insurance

Job summary

CeLeen, an operating firm of Command Holdings, seeks multiple Executive Assistants (Level III) to support a potential DoS, Bureau of Consular Affairs/Passport Office effort. Responsibilities include calendar management, travel arrangements, meeting coordination and correspondence handling.

This position is contingent on contract award with potential for multiple hires. Requires a Bachelor’s Degree with 9 years of admin experience or 13 years, ability to obtain a Secret clearance, and strong

Qualifications

• Bachelor’s Degree with 9 years of professional administrative experience or 13 years of experience in lieu of a degree.
• Ability to obtain and maintain a Secret clearance (US).
• Experience supporting executive level professionals and handling confidential information.
• Proven communication skills and client-focused approach.
• Proficiency with Microsoft Office applications and related tools.

Responsibilities

• Provide comprehensive administrative support to executives (calendar, travel, meetings).
• Coordinate correspondence and maintain executive documents with confidentiality.
• Manage executive projects and ensure timely completion aligned with goals.
• Serve as liaison between executives and internal/external stakeholders.
• Plan and coordinate meetings, conferences, and events with logistics and follow-up.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Executive support experience

Communication skills

MS Office proficiency

English proficiency

Security clearance eligible

Education

Bachelor’s Degree or higher with 9+ years admin experience

Experience equivalent to 13 years admin work

Tools

SharePoint

Document management systems

Job description

CeLeen, an operating group of Command Holdings, is seeking multiple Executive Assistants (Level III) to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office.

Responsibilities may include, but are not limited to:

• Providing comprehensive administrative support to the executive team including calendar management, travel arrangements, meeting coordination and correspondence handling.
• Ensuring administrative tasks meet task quality standards across the administrative support group.
• Maintaining and organizing executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assisting in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serving as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication.
• Planning and coordinating executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identifying opportunities to improve administrative processes and operational efficiency.

This position is contingent on contract award.

Multiple positions may be hired from this announcement.

Expected salary range: $82,000 - $90,000

• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use his or her hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel.

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active-duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability.

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

CeLeenAffirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The affirmative action program can be accessed during normal business hours by making an appointment with the Human Resources Team.

Basic Requirements

• Bachelor’s Degree and 9 years of professional administrative experience //OR// 13 years of professional administrative experience.
• Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process. Please visit the link for FAQs: Investigations & Clearance Process)
• Demonstrated experience supporting executive level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Current, active Secret security clearance.
• Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
• Familiarity with SharePoint and document management systems.

CeLeen offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

*Eligibility requirements apply

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.