Administrative Assistant I

Riverside Health; Williamsburg (VA); Presencial; USD 25.000 - 33.000; Jornada completa

Descripción de la vacante

Riverside Health System is seeking an Administrative Assistant to provide support for department directors and managers. Responsibilities include reception, calendar management, meeting coordination, and travel arrangements, with data entry and invoicing support as needed.

The role requires strong Microsoft Office skills, excellent organizational abilities, and at least two years of relevant experience. This on-site position emphasizes timely processing of invoices and efficient filing systems

Formación

• High School Diploma or GED (Required).
• 2 years Administrative Assistant/Secretary/Office experience (Required).
• Microsoft Office skills (Required).

Responsabilidades

• Provide administrative support for department/facility directors and managers, including reception, greeting visitors, and customer service.
• Manage calendars, coordinate meetings, and arrange travel or special events.
• Handle timekeeping, invoicing, data entry, and filing systems for efficient department operations.
• Prepare reports, correspondence, and memos as needed by the department.

Conocimientos

Time management

Customer service

Interpersonal skills

Educación

High School Diploma or GED

Herramientas

Microsoft Office

Descripción del empleo

Williamsburg, VirginiaHiring Range$18.20 - $23.68/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.OverviewProvides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.What you will doProvides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.QualificationsEducationHigh School Diploma or GED, (Required)Experience2 years Administrative Assistant/Secretary/Office experience (Required)Microsoft Office Skills (Required)Skills and AbilitiesProficiency in Microsoft Office Suite.Organization and time management skills.Good interpersonal and customer service skills.To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.