Administrative Assistant I

Riverside Health; United States; On-site; USD 25,000 - 33,000; Full time

Job summary

Riverside Health in Williamsburg, VA is hiring an Administrative Assistant to provide essential support to department directors and managers. You will handle reception, calendar management, travel arrangements, and data entry, while ensuring smooth office operations.

The role requires at least 2 years of Administrative Assistant experience and strong Microsoft Office skills. Apply to join a team committed to high-quality patient service and office efficiency.

Qualifications

• Education: High School Diploma or GED (Required).
• Experience: 2 years Administrative Assistant/Secretary/Office experience (Required).
• Proficiency with Microsoft Office Suite (Required).

Responsibilities

• Provides administrative support for department-level management; meeting preparation and calendar management.
• Reception duties: greeting, customer service, answering phones, taking messages, mail distribution.
• Coordinate meetings: room reservations, scheduling, travel arrangements, and agendas.
• Prepare reports, correspondence, and memos as needed by department/facility.
• Maintain filing systems and data entry; assist with timekeeping and invoicing.
• Monitor office supplies and manage invoicing/purchase orders as needed.

Skills

Organization and time management

Customer service

Interpersonal communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Williamsburg, Virginia Hiring Range $18.20 - $23.68/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Provides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.

What you will do

Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc. Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items. Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc. Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries. Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Qualifications

Education High School Diploma or GED, (Required)

Experience 2 years Administrative Assistant/Secretary/Office experience (Required)

Microsoft Office Skills (Required)

Skills and Abilities Proficiency in Microsoft Office Suite. Organization and time management skills. Good interpersonal and customer service skills.

If loving your work is important to you, consider a career at Riverside.

By joining our team, you can make a difference in people's lives.

Our mission is to care for others as we would care for those we love. We extend that sense of caring to every patient, resident and customer, as well as to each member of our team.

We offer care at all stages of life, in hundreds of locations, giving you room to grow your career, along with great benefits and perks.

At Riverside Health, your trust and safety are our top priorities.