Administrative Assistant I

Riverside Health; Newport News (VA); On-site; USD 25,000 - 33,000; Full time

Job summary

Riverside Nursing Center of Thomaston in Newport News, Virginia is seeking an Administrative Assistant to provide robust support to department managers and directors. You will handle meeting preparation, calendar management, travel arrangements, invoicing support, data entry, and customer service, ensuring smooth office operations.

The role requires proficiency with Microsoft Office and strong organizational skills, with attention to accuracy in filing, timekeeping, and correspondence.

Qualifications

• High School Diploma or GED (Required).
• 2 years Administrative Assistant/Secretary/Office experience (Required).
• Microsoft Office Skills (Required).
• Proficiency with Microsoft Office Suite and related software; strong organization and customer service mindset.

Responsibilities

• Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
• Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup.
• Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
• Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Skills

Organization and time management

Interpersonal skills

Customer service skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Hiring Range
$18.20 - $23.68/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Newport News, Virginia

Overview

Provides administrative support to one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions.

What You Will Do

• Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
• Responsible for calendar management, meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items.
• Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
• Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not l imited to ensuring all invoices, check requests, PCard receipts, petty cash and payments are accurately coded and submitted timely. Follows up on any outstanding invoice payment inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.

Qualifications

Education

• High School Diploma or GED, (Required)

Experience

• 2 years Administrative Assistant/Secretary/Office experience (Required)
• Microsoft Office Skills (Required)

Skills And Abilities

• Proficiency in Microsoft Office Suite.
• Organization and time management skills.
• Good interpersonal and customer service skills.