Executive Assistant I

TalentBurst, an Inc 5000 company; Seattle (WA); On-site; USD 50,000 - 108,000; Full time

Job summary

A leading company is seeking a highly motivated Executive Assistant to support two Directors in Seattle. The role involves complex calendar management, prioritizing tasks, and providing administrative support. Ideal candidates will have strong communication skills and experience in supporting senior management. This position is a contract role with a possibility of extension based on needs.

Qualifications

• 3+ years of experience supporting senior management.
• Exceptional verbal and written communication skills.
• High integrity and discretion in handling confidential information.

Responsibilities

• Manage complex calendars and scheduling for Directors.
• Prioritize tasks amidst high information volume.
• Coordinate travel and expenses for the Directors.

Skills

Attention to Detail

Verbal Communication

Written Communication

Decision Making

Education

Bachelor's Degree

At least two years of college

Tools

Microsoft Office

Outlook

Job description

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Executive Assistant I (136469-1)

Start Date: ASAP

Seattle, WA- 98109

Duration: 2 Months

Schedule: M-F 40HRS/WK

Overtime Estimate: N/A

5 Days in Office

Number and Type of Interviews: Expect 2 Rounds –

Will cover LPs, Past Experience and have Functional Competency Questions (Calendar, Events, Travel Management Skills)

Job Description

We are seeking a highly motivated and customer obsessed Executive Assistant to support two Directors in the North America Seller Business organization. This is an important area for us requiring strong focus and execution.

Responsibilities

• Complex calendar management and scheduling
• Effectively prioritizing amidst a high level of information and requests ensuring appropriate level of urgency is given, monitor/track Directors meetings and priorities, manage travel and expenses and all administrative support functions for these offices.
  
  

Qualifications

• Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance
• Have impeccable attention to detail
• Make smart and timely decisions and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• At least two years of college required, bachelor’s degree preferred.
• This position requires 3+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
  
  

Story Behind the Need – Business Group & Key Projects

Business Group

• 5254 - US 3P Business
  
  

Reason For Request

• Covering LOA
  
  

Surrounding Team And Key Projects

• Calendar support, director organization, team meetings and events, critical work-back plans for VP and CEO meetings.
• Handling Travel – mainly domestic (possible trip to Costa Rica) to coordinate and process expenses
  
  

Typical Day in the Role

Chance for Extension: Possible depending on LOA needs.

Chance for Conversion: Unknown

Daily Schedule / OT Expectations

• M-F 40 HRS / No OT Expected
  
  

Interaction With Team

• Independently supporting with Directors, but collaborative team for support and guidance as needed.
  
  

Typical Task Breakdown

• Complex calendar management and scheduling
• Effectively prioritizing amidst a high level of information and requests ensuring appropriate level of urgency is given, monitor/track Directors meetings and priorities, manage travel and expenses and all administrative support functions for these offices.
• Engagement / Team Event Coordination
  
  

Candidate Requirements

Desired Leadership Principles

• Earns Trust
• Deliver Results
• Bias for Action
  
  

Degrees / Certs And/or Experience Required

• Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance
• Have impeccable attention to detail
• Make smart and timely decisions and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• At least two years of college required, bachelor’s degree preferred.
• This position requires 3+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
• 1-2 YR Experience in Event and Travel Management
• 2-4 YR Experience in Complex Calendar Management
  
  

Top 3 Must-have Hard Skills

1 Experience with Outlook and Calendar Management is TOP MUST HAVE skill

2 Travel Management

3 Events Management

Job #: 25-30462

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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