Lease Administration Associate

Lincoln Property Company; United States; Remote; USD 45,000 - 55,000; Full time

Job summary

A leading company in real estate seeks a Lease Administrator to manage daily lease administration tasks. The role involves preparing lease abstracts, maintaining databases, and ensuring accurate communication with clients and vendors. Candidates should have strong communication skills and experience in database administration. This position is strictly in-office, requiring collaboration with various stakeholders to support lease operations effectively.

Qualifications

• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Ability to read and interpret legal documents including lease agreements.

Responsibilities

• Prepare and edit lease abstracts for accuracy.
• Maintain database lease files to ensure accurate records.
• Participate in team meetings and assist in setting annual goals.

Skills

Communication

Attention to Detail

Interpersonal Skills

Problem Solving

Education

High School Diploma

Associates Degree

Tools

Word

Excel

Property Management Accounting Software

Job description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Under close supervision, the Lease Administrator handles the routine and daily work of the lease administration department. Interfaces with other offices, disciplines and clients to relieve the Leasing Manager of administrative detail relating to lease information.

Responsibilities:

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems
• Retrieve data from the database or electronic files as requested
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Desired Competency, Experience and Skills:

• High School Diploma or general education degree (GED) required.
• Associates Degree or higher preferred.
• At least 2 years of experience in database administration or equivalent commercial real estate experience.
• Property Management or Real Estate Accounting experience preferred.
• Excellent communication skills with the ability to effectively communicate with all levels of the organization, tenants, clients, and vendors.
• Excellent attention to detail including the ability to proofread documents for completion and accuracy.
• Ability to read and interpret legal documents including lease agreements and amendments, subordination agreements, and title commitments.
• Excellent software skills, including Word, Excel, and Property Management Accounting Software (VISUAL LEASE, YARDI, or MRI).
• Ability to operate database system.
• Ability to learn new specialty lease administration software.
• Strong interpersonal and problem solving skills.
• Understanding of lease administration process.
• Strong comprehension of mathematical concepts.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interior office environment requires sitting for extended periods of time, standing, and occasional lifting up to 20lbs.

Screening Requirements:

• Selected candidate will be required to pass a criminal history background check.

This position is100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.

Apply for this job

*

indicates a required field

First Name *

Last Name *

Email *

Phone *

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Education

School Select...

Degree Select...

LinkedIn Profile

Are you authorized to work lawfully in the United States for our company? * Select...

Will you now or in the future require our company to commence (“sponsor”) an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called “sponsorship” for an employment-based visa status. * Select...

Are you at least 18 years or older? (If no, you may be required to provide authorization to work.) * Select...

Do you have a real estate license? * Select...

Are you a referral from a current employee? *

Please provide the date you can start. *

Have you ever been terminated from employment or asked to resign by an employer? * Select...

If yes, please provide the company name(s) and details.

What is your desired compensation for this role? *

Are you currently an employee with Lincoln Property Company (applying as an internal candidate)? * Select...

Are you a former employee of Lincoln Property Company? * Select...

Please confirm that you have read the Privacy Policy. * Select...

I hereby declare that the information provided is true and accurate.IMPORTANT, PLEASE READ AND ACKNOWLEDGEI understand that failure to reveal any prior employer, or giving false or misleading information by me on any part of this Application for Employment can result in disqualification for employment consideration or, if hired, may be grounds for termination from the company or its' subsidiaries. I understand that if I am hired, my employment is for no definite time and may be terminated at any time without prior notice. * Select...

Would you like to receive SMS updates about your job application status, interview scheduling, and other relevant opportunities? * Select...