Administrative Specialist - Melanoma

Dana-Farber Cancer Institute; Boston (MA); Remote; USD 65,000 - 75,000; Full time

Job summary

A leading cancer research institute is seeking an Administrative Specialist to provide essential support to clinical and academic staff. The role requires strong communication skills and proficiency in office software. Candidates should have a high school diploma and relevant experience. This position offers the opportunity to work in a collaborative environment focused on patient care and groundbreaking research.

Qualifications

• 1 year of relevant experience required.
• High school diploma required, Bachelor's preferred.

Responsibilities

• Provide administrative support for the department and clinicians.
• Manage meeting planning and schedules.
• Prepare general correspondence and financial responsibilities.

Skills

Communication

Customer Service

Problem Solving

Attention to Detail

Organization

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

Google Suite

Zoom

Adobe

Job description

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Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).

Under Close Supervision, Will Perform The Following

• Provide administrative support for the department, clinical director, clinicians, and/or faculty.
• Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.
• Manage meeting planning and schedules for individuals and teams within assigned department group.
• May liaise between patient and clinical staff to provide scheduling support.
• Draft communications for members of the department or individuals that the position is supporting for review.
• Provide email and phone communication with internal and external teams or collaborators.
• May serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
• Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
• Coordinate travel arrangement/reimbursements s as required/needed by department staff.
• Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
• Other duties as assigned.
  
  

Minimum Education

High school diploma required. Bachelor’s degree preferred.

Minimum Experience

1 year of relevant experience.

License/Certification/Registration

N/A

Knowledge, Skills, And Abilities Required

• Strong written and oral communication skills.
• Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.
• Ability to organize, work proactively, multi-task, prioritize, and follow-through.
  
  

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEOC Poster

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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