Executive Assistant I

Adult Correction; North Carolina; In loco; USD 45.000 - 70.000; Tempo pieno

Descrizione del lavoro

The N.C. Department of Agriculture and Consumer Services is seeking an Executive Assistant I to provide confidential, executive-level support to the Chief of Staff and assist with day-to-day operations of the executive office.

Responsibilities include complex scheduling, meeting coordination, travel planning, and drafting correspondence for internal and external partners. A valid driver's license is required, and candidates must demonstrate discretion and strong organizational skills.

Competenze

• Bachelor's degree preferred in business administration or related discipline.
• Two years of progressively responsible administrative/office management experience with an Associate degree.
• Equivalent combination of education and experience acceptable.
• Valid driver's license required.

Mansioni

• Provide executive-level support to the Chief of Staff and assist the Commissioner's Assistant.
• Coordinate complex scheduling, meetings, travel, and briefing materials.
• Communicate with internal and external stakeholders; prepare correspondence and reports.
• Maintain discretion and professionalism in a fast-paced environment.

Conoscenze

Effective communication

Relationship building

Scheduling and calendar management

Discretion and professionalism

Written correspondence

Formazione

Bachelor's degree in business administration or related

Associate degree in secretarial/science or related

High school diploma or GED with 4 years office experience

Equivalent education/experience combinations

Strumenti

Microsoft Office Suite

Adobe

Descrizione del lavoro

Agency Dept of Agriculture , Consumer Services Division Agriculture Consumer Service Job Classification Title Executive Assistant I (S) Position Number 60011848 Grade NC11

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

This is a Confidential Secretary position.

***This is a readvertisement. All previous applicants MUST reapply to be considered.***

This position provides executive-level support to the Chief of Staff and works alongside the Commissioner's Assistant and another Chief of Staff's Assistant to support the day-to-day operations of the executive office.

Responsibilities

Responsibilities include complex scheduling, meeting coordination, research, correspondence, constituent and stakeholder communications, travel coordination, and administrative support. Serves primarily as an assistant to the Chief of Staff while also assisting with communications and coordination with internal and external partners, including department staff, constituents, community organizations, agricultural industry leaders, legislative and government offices, and other stakeholders. Prepares briefing materials and information for meetings, tracks follow-up items and correspondence, and helps ensure executive priorities and schedules are effectively managed. Requires exceptional organization, professionalism, discretion, communication skills, and the ability to manage multiple changing priorities in a fast-paced environment.

Valid Driver's License required.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $45,431 - $70,000

• Skilled in practicing effective communication techniques, both orally and in writing
• Ability to establish and maintain effective working relationships with staff, officials, and the general public
• Experience in planning, prioritizing and organizing office work flow and procedures
• Knowledge and experience with maintaining a calendar, travel arrangements, and organizing conference and/or speaking engagements
• Experience in Microsoft Office Suite and Adobe

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

*Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.*

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known lim