Administrative Specialist

State of North Carolina - Agriculture & Consumer Services; North Carolina; On-site; USD 39,000 - 48,000; Full time

Job summary

The State of North Carolina's Agriculture & Consumer Services department seeks an Administrative Specialist I (S) at the Piedmont Research Station. You will provide administrative support to the Superintendent and staff, handling invoices, purchasing, QuickBooks, HR tasks and reporting to keep on-site programs running smoothly.

Ideal candidates will work independently, prioritize tasks, and apply policy guidelines with accuracy, meeting deadlines while maintaining confidential personnel files

Qualifications

• High school diploma or GED with two years of related administrative experience, or an equivalent combination of education and experience.
• Knowledge of office management techniques.
• Ability to communicate effectively in writing and orally.
• Ability to work independently and meet deadlines.
• Ability to manage confidential HR paperwork and personnel files.

Responsibilities

• Accounts Payable/Accounts Receivable processing.
• Reconciling P-Cards.
• Purchasing through E-Procurement.
• HR tasks and personnel files management.
• Receiving/processing office mail.
• Generating reports and clerical support.

Skills

Office management

Communication

Independent work

Deadline management

HR confidentiality

Policy knowledge

Education

High school diploma or GED

Tools

QuickBooks

P-Cards

E-Procurement

Job description

AgencyDept of Agriculture , Consumer ServicesDivisionAgriculture Consumer ServiceJob Classification TitleAdministrative Specialist I (S)Position Number60012683GradeNC08About UsThe N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.Description of WorkPlease note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.The Piedmont Research Station is seeking an Administrative Specialist that will provide administrative office support for the Superintendent and station staff. Duties include processing invoices, purchasing, QuickBooks, and Human Resources tasks required to support on-site program operations. Our ideal candidate will have the ability to work independently, prioritize tasks, interpret, and explain policies and procedures.Key Responsibilities include:• Accounts Payable/Accounts Receivable• Reconciling P-Cards.• Purchasing through E-Procurement• Human Resources tasks• Receiving/processing office mail• Providing clerical support.• Generating reports and other duties as assigned.Knowledge Skills and Abilities/Management PreferencesRecruitment Range: $39,244 - $48,000Knowledge of office management techniques.Ability to communicate effectively both orally and in written correspondence.Ability to work independently and meet deadlines.Ability to manage and maintain confidential human resources paperwork and personnel files.Ability to learn and apply policy and procedural guidelines.Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *Questions regarding this posting? Contact 919-707-3201.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Alyssa Bartholomew HollickRecruiter Email: [e-mail]