Administrative Specialist

Agriculture & Consumer Services; North Carolina; On-site; USD 39,000 - 48,000; Full time

Job summary

Agriculture & Consumer Services, Piedmont Research Station, seeks an Administrative Specialist I (S) to provide administrative support to the superintendent and staff. Responsibilities include invoicing, QuickBooks, HR tasks, and purchasing; candidate should handle tasks independently and adhere to policies and deadlines.

Experience with accounts payable/receivable, reporting, and office operations is preferred; salary offers are in the posted range with opportunities for growth.

Qualifications

• Knowledge of office management techniques.
• Ability to communicate effectively both orally and in written correspondence.
• Ability to work independently and meet deadlines.
• Ability to manage and maintain confidential human resources paperwork and personnel files.
• Ability to learn and apply policy and procedural guidelines.

Responsibilities

• Accounts Payable/Accounts Receivable.
• Reconciling P-Cards.
• Purchasing through E-Procurement.
• Human Resources tasks.
• Receiving/processing office mail.
• Providing clerical support.
• Generating reports and other duties as assigned.

Skills

Office management techniques

Effective communication

Independent work

HR paperwork handling

Policy guidance comprehension

Education

High school diploma or GED

Tools

QuickBooks

Job description

Agency Dept of Agriculture , Consumer Services Division Agriculture Consumer Service Job Classification Title Administrative Specialist I (S) Position Number 60012683 Grade NC08

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. The Piedmont Research Station is seeking an Administrative Specialist that will provide administrative office support for the Superintendent and station staff. Duties include processing invoices, purchasing, QuickBooks, and Human Resources tasks required to support on-site program operations. Our ideal candidate will have the ability to work independently, prioritize tasks, interpret, and explain policies and procedures.

Key Responsibilities

• Accounts Payable/Accounts Receivable
• Reconciling P-Cards.
• Purchasing through E-Procurement
• Human Resources tasks
• Receiving/processing office mail
• Providing clerical support.
• Generating reports and other duties as assigned.

Knowledge Skills and Abilities/Management Preferences Recruitment Range: $39,244 - $48,000 Knowledge of office management techniques. Ability to communicate effectively both orally and in written correspondence. Ability to work independently and meet deadlines. Ability to manage and maintain confidential human resources paperwork and personnel files. Ability to learn and apply policy and procedural guidelines.

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

All law enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree.

Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.