Executive Assistant I

Agriculture & Consumer Services; Raleigh (NC); On-site; USD 45,000 - 70,000; Full time

Job summary

North Carolina Department of Agriculture and Consumer Services is seeking an Executive Assistant I (S) to provide high-level support to the Chief of Staff and the Commissioner’s staff. You will handle complex scheduling, meeting coordination, correspondence, travel arrangements, and prepare briefing materials for executive priorities.

You will collaborate with department staff, external partners, and industry stakeholders, maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent with 2+ years of progressively responsible administrative experience.
• Experience planning, prioritizing, and organizing office workflow and procedures.
• Strong calendar management, travel coordination, and event scheduling experience.
• Excellent written and oral communication skills with the ability to interact with diverse stakeholders.

Responsibilities

• Provide executive-level support to the Chief of Staff and assist with the Commissioner’s Office tasks.
• Manage complex calendars, coordinate meetings, and prepare briefing materials.
• Draft correspondence and manage communications with internal staff and external partners.
• Coordinate travel arrangements and track action items to ensure priorities are met.
• Support confidentiality and discretion in handling sensitive information.

Skills

Effective communication

Relationship building

Office workflow planning

Calendar management

Education

Bachelor’s degree

Associate’s degree with related experience

High school diploma or GED

Tools

Microsoft Office Suite

Adobe

Job description

Agency Department of Agriculture, Consumer Services Division Agriculture Consumer Service Job Classification

Title: Executive Assistant I (S)

Position Number: 60011848

Grade: NC11

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

This position provides executive-level support to the Chief of Staff and works alongside the Commissioner’s Assistant and another Chief of Staff’s Assistant to support the day-to-day operations of the executive office. Responsibilities include complex scheduling, meeting coordination, research, correspondence, constituent and stakeholder communications, travel coordination, and administrative support. Serves primarily as an assistant to the Chief of Staff while also assisting with communications and coordination with internal and external partners, including department staff, constituents, community organizations, agricultural industry leaders, legislative and government offices, and other stakeholders. Prepares briefing materials and information for meetings, tracks follow-up items and correspondence, and helps ensure executive priorities and schedules are effectively managed. Requires exceptional organization, professionalism, discretion, communication skills, and the ability to manage multiple changing priorities in a fast-paced environment. Valid Driver's License required.

Skills and Requirements

• Skilled in practicing effective communication techniques, both orally and in writing
• Ability to establish and maintain effective working relationships with staff, officers, and the general public
• Experience in planning, prioritizing and organizing office workflow and procedures
• Knowledge and experience with maintaining a calendar, travel arrangements, and organizing conference and/or speaking engagements
• Experience in Microsoft Office Suite and Adobe

Recruitment Range: $45,431 - $70,000

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

Minimum Education and Experience

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

Additional Requirements

Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22. All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position. Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. Questions regarding this posting? Contact 919-707-3201.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Company Culture

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

Posting Details

All job postings close at 11:59pm the night before the End Date on the posting.

State Application Resources / Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.