Executive Assistant | Hybrid

Career Group; San Francisco (CA); Hybrid; USD 125,000 - 175,000; Full time

Job summary

Career Group in San Francisco is seeking an Executive Assistant to support three senior Investment Executives in a fast‑moving environment. This hybrid role combines calendar management, travel coordination, and end‑to‑end expense workflows with high visibility and meaningful exposure to leadership.

The successful candidate will be highly organized, autonomous, discreet, and comfortable partnering with senior professionals in investment, VC, or private equity settings.

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting senior leaders in investment, venture capital, private equity, or financial services.
• Strong judgment, discretion, and ability to work independently.
• Comfortable around high‑energy, visible personalities while maintaining professionalism.

Responsibilities

• Manage complex calendars across multiple senior stakeholders.
• Coordinate domestic travel and occasional international travel logistics.
• Own expense management and administrative workflows end‑to‑end.
• Anticipate scheduling conflicts and proactively solve operational challenges.
• Act as a steady, professional presence in a fast‑paced executive environment.
• Support meeting coordination and day‑to‑day executive effectiveness.
• Provide occasional personal support when needed, though the role is primarily business‑focused.

Job description

Job Title: Executive Assistant to Investment Executives

Location: San Francisco, CA (Hybrid — 3 days onsite in SoMa: Tuesday–Thursday)

Compensation: $125,000–$175,000 base + Bonus

Our client

Our client is a highly regarded investment platform operating at the intersection of growth, innovation, and long‑term value creation. This is an opportunity to join a collaborative, high‑performing team supporting senior leadership in a fast‑moving environment. The culture is professional, low‑ego, and relationship‑driven, with meaningful exposure across the business and strong potential for growth over time.

The Opportunity

We’re partnering with our client to identify an Executive Assistant who thrives in dynamic environments and enjoys being a trusted partner to senior leaders. This role will support three executives (two Managing Directors and one senior team member) and offers broad visibility, autonomy, and the opportunity to grow alongside a well‑respected team.

The ideal candidate is polished, highly organized, self‑sufficient, and comfortable operating around senior investment professionals without needing extensive direction or structure.

Key Responsibilities

• Manage complex calendars across multiple senior stakeholders
• Coordinate domestic travel and occasional international travel logistics
• Own expense management and administrative workflows end‑to‑end
• Anticipate scheduling conflicts and proactively solve operational challenges
• Act as a steady, professional presence in a fast‑paced executive environment
• Support meeting coordination and day‑to‑day executive effectiveness
• Provide occasional personal support when needed, though the role is primarily business‑focused

Ideal Background

• Approximately 5+ years of Executive Assistant experience (flexible based on capability and fit)
• Experience supporting senior executives in investment, venture capital, private equity, financial services environments
• Strong judgment, discretion, and ability to operate independently
• Comfortable working with high‑energy, visible personalities while maintaining composure and professionalism
• Resourceful, and self‑directed
• Hybrid schedule with predictable in‑office cadence (Tuesday–Thursday)
• Collaborative leadership team known for being approachable, charismatic, and respectful
• High trust, low micromanagement environment
• Opportunity to expand scope and grow with the role over time
• Limited overtime expectations and strong emphasis on sustainable performance