Executive Assistant & HR Intern

Lyxa Labs; United States; Remote; USD 36,000 - 45,000; Full time

Benefits offered by this job

Canva basics

Job summary

Lyxa Labs is seeking an enthusiastic intern to assist our executive team with calendar management, scheduling, and coordination of meetings and events. You will handle emails, documentation, and workflows while preparing materials for investor meetings and internal presentations.

You will maintain confidential records and help with HR processes, onboarding coordination, and basic social media content planning.

Qualifications

• Experience supporting an executive or founder is preferred.
• Exposure to fundraising workflows including pitch decks or data rooms is a plus.
• Basic design capability using Canva or similar tools is a plus.
• Familiarity with AI writing assistants like ChatGPT or Gemini is a plus.

Responsibilities

• Support the executive leadership team with calendar management, scheduling, and coordination of meetings and events.
• Manage email correspondence, documentation, and administrative workflows.
• Prepare materials for investor meetings, board discussions, and internal presentations.
• Maintain confidential records and sensitive company information with care and professionalism.
• Coordinate logistics for company events, travel, and executive needs.
• Assist with social media content planning and basic creative asset preparation.
• Support HR processes including onboarding communications and record management.

Skills

Calendar management

Executive support

Attention to detail

Communication (English)

Organizational skills

Time management

Prioritization

Can work under pressure

Tools

Google Workspace

Microsoft Office

Windows

macOS

Job description

Batch: 2025/2026/2027.

About the role:

• Support the executive leadership team with calendar management, scheduling, and coordination of meetings and events
• Manage email correspondence, documentation, and administrative workflows
• Prepare materials for investor meetings, board discussions, and internal presentations
• Maintain confidential records and sensitive company information with care and professionalism
• Coordinate logistics for company events, travel, and executive needs
• Assist with social media content planning and basic creative asset preparation
• Support HR processes including communications, onboarding coordination, and record management

What you'll bring:

• Fluent English communication in both speech and writing
• Proficiency with Google Workspace and Microsoft Office applications
• Comfort managing calendars, scheduling tools, and administrative software
• Ability to work with confidential information responsibly
• Strong organizational skills and attention to detail
• Capacity to handle competing priorities and tight deadlines without losing focus
• Comfort communicating with fast-paced leadership and responding to urgent requests outside regular hours when required
• An outgoing, intelligent personality with creative problem-solving ability
• Solid technical competence across Windows and MacOS systems
• Genuine interest in operations, coordination, and executive support functions

Nice to have:

• Prior experience assisting a founder or early-stage startup executive
• Exposure to fundraising workflows including pitch decks, investor forms, or data room management
• Basic design capability using Canva or similar tools
• Familiarity with AI writing assistants like ChatGPT or Gemini

Good to know:

This is a full-time internship for 3 months