Executive Assistant & HR Coordination Specialist

NewsBreak; Mountain View (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

NewsBreak is seeking a detail-oriented Executive Assistant to support our executive leadership and assist with HR recruiting coordination. This on-site role is 100% in-office, Monday through Friday, at our Mountain View headquarters.

You will manage complex calendars, coordinate meetings and travel, prepare materials, and handle confidential information while serving as the connective tissue across teams. The position requires 2–4 years of EA experience and strong communication skills.

Qualifications

• 2–4 years of executive assistant or administrative support experience.
• Experience supporting senior leaders in a fast-paced, high-growth environment.
• Track record of managing complex calendars and scheduling across multiple stakeholders.
• Excellent written and verbal communication, ability to tailor to different audiences.
• Collaborative mindset and ability to partner across teams to move work forward.
• Strong organizational skills and independent work under changing priorities.
• High discretion handling confidential information.
• Familiarity with ATS/HRIS platforms is a plus.
• On-site work experience and collaboration across departments.

Responsibilities

• Manage complex calendars, balance priorities, and align executives' time with business needs.
• Coordinate meetings, resolve scheduling conflicts, and facilitate stakeholder communication.
• Plan and manage domestic and international travel logistics.
• Prepare agendas, presentations, materials, and follow-up actions.
• Process expense reports, invoicing, and admin correspondence per policy.
• Support team operations: all-hands, offsites, events.
• Serve as primary contact between executives and the company.
• Help improve operating rhythms and streamline processes, track projects and commitments.
• Support cross-functional initiatives and handle confidential information with discretion.

Skills

Calendar management

Communication

Discretion

Organization

Cross-functional collaboration

Independent problem solving

Tools

Google Workspace

Microsoft Office

Job description

NewsBreak is seeking a detail-oriented Executive Assistant to support our executive leadership and assist with HR recruiting coordination. This on-site role is 100% in-office, Monday through Friday, at our Mountain View headquarters.

You will manage complex calendars, coordinate meetings and travel, prepare materials, and handle confidential information while serving as the connective tissue across teams. The position requires 2–4 years of EA experience and strong communication skills.