Executive Assistant, People

NewsBreak; Mountain View (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

NewsBreak is seeking a detail-oriented Executive Assistant to support our executive leadership and assist with HR recruiting coordination. This on-site role is 100% in-office, Monday through Friday, at our Mountain View headquarters.

You will manage complex calendars, coordinate meetings and travel, prepare materials, and handle confidential information while serving as the connective tissue across teams. The position requires 2–4 years of EA experience and strong communication skills.

Qualifications

• 2–4 years of executive assistant or administrative support experience.
• Experience supporting senior leaders in a fast-paced, high-growth environment.
• Track record of managing complex calendars and scheduling across multiple stakeholders.
• Excellent written and verbal communication, ability to tailor to different audiences.
• Collaborative mindset and ability to partner across teams to move work forward.
• Strong organizational skills and independent work under changing priorities.
• High discretion handling confidential information.
• Familiarity with ATS/HRIS platforms is a plus.
• On-site work experience and collaboration across departments.

Responsibilities

• Manage complex calendars, balance priorities, and align executives' time with business needs.
• Coordinate meetings, resolve scheduling conflicts, and facilitate stakeholder communication.
• Plan and manage domestic and international travel logistics.
• Prepare agendas, presentations, materials, and follow-up actions.
• Process expense reports, invoicing, and admin correspondence per policy.
• Support team operations: all-hands, offsites, events.
• Serve as primary contact between executives and the company.
• Help improve operating rhythms and streamline processes, track projects and commitments.
• Support cross-functional initiatives and handle confidential information with discretion.

Skills

Calendar management

Communication

Discretion

Organization

Cross-functional collaboration

Independent problem solving

Tools

Google Workspace

Microsoft Office

Job description

Mountain View, California, United States

About NewsBreak

Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech.

Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we’re proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale.

Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence.

If you’re inspired to dream big, innovate fast, and make a difference, we’d love to hear from you! For more information, visit www.newsbreak.com/about

About the Role

NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination. This is an on-site role suited to someone who can adapt to different working styles, stays organized under changing priorities, and enjoys being the connective tissue between leadership and the broader team.

This position is 100% in-office (Monday through Friday) at our Mountain View headquarters.

What You’ll Work On

Executive Support

• Manage complex calendars, balancing competing priorities and ensuring executives’ time is aligned with business needs
• Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate communication across stakeholders
• Plan and manage domestic and international travel, ensuring seamless logistics and execution
• Prepare agendas, presentations, meeting materials, and follow-up action items
• Process expense reports, invoicing, and administrative correspondence in accordance with company policy
• Support team operations, including all-hands meetings, offsites, happy hours, and other team events
• Serve as the primary point of contact between supported executives and the rest of the company
• Build strong working relationships across teams and become a trusted partner to the leaders you support
• Help improve operating rhythms and identify opportunities to streamline processes
• Track projects and commitments so nothing falls through the cracks
• Support special projects and cross‑functional initiatives as needed
• Exercise sound judgment, professionalism, and discretion when handling confidential information

HR Support

• Help schedule and coordinate candidate interviews across stakeholders as needed
• Assist with occasional recruiting events or onboarding logistics
• Provide administrative support for employee benefits processes, including enrollment coordination, vendor communications, and employee inquiries
• Support immigration administration by coordinating with external immigration counsel, tracking case progress, collecting required documentation, and communicating with employees throughout the process

What We’re Looking For

• 2–4 years of executive assistant or administrative support experience
• Experience supporting senior leaders in a fast‑paced, high‑growth environment
• A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
• Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward
• Strong organizational skills and the ability to operate independently amid changing priorities
• High level of discretion and professionalism when handling confidential information
• Fluency with Google Workspace / Microsoft Office; familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
• Comfort working on‑site and collaborating across departments

Preferred Qualifications

• Professional fluency in both English and Mandarin Chinese is a plus.

The US base salary range for this full‑time position is listed below. Pay may vary based on a number of factors including job‑related skills, level, experience, geographic location and relevant education or training. At NewsBreak, we design our overall rewards package to attract top talents. Depending on the position, the role may also be eligible for discretionary bonus and options. Your recruiter can share more details during the hiring process.