Executive Business Partner to the CEO

f2; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

F2 in New York City is seeking an Executive Assistant & Office Manager to be a high-leverage partner to our CEO. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while overseeing NYC office operations and coordinating with our SF part-time manager and London setup.

As an early operations hire, you’ll shape day-to-day systems, support meetings and events, manage confidential information with discretion, and help scale our AI-driven startup culture.

Qualifications

• 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
• Experience with complex calendar management, travel booking, and expense platforms.
• Extreme ownership; bias to action and fast execution.
• Cross-functional collaboration and clear communication with executives, employees, and external stakeholders.
• Excitement about AI and building from zero to one in a fast-paced startup.

Responsibilities

• Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value priorities.
• Manage the CEO’s inbox: triage, draft responses, flag urgent items, ensure follow-through.
• Book and manage all travel (domestic and international, business and personal) with detailed itineraries.
• Prepare and submit all expense reports and reimbursements.
• Support board meetings, leadership meetings, all hands, and events with agendas and briefing materials.
• Provide personal support and coordinate with accountants, tax preparers, and service providers.
• Oversee NYC office operations — supplies, equipment, mail, facilities, and vendor relationships; coordinate with SF office manager and London office setup.
• Plan team events and guest/visitor coordination; support operational setup of London office as we expand.
• Handle sensitive and confidential information with absolute discretion.

Skills

Executive support

Calendar management

Travel booking

Expense management

Cross-functional collaboration

Attention to detail

Discretion with confidential info

Tools

Calendar software

Expense platforms

AI tools

Job description

About F2

F2 is the AI platform for private markets investors — purpose-built to transform how credit funds and banks deploy capital. Our AI converts messy, unstructured deal materials into investment-grade insights in minutes, helping lenders make faster, more confident decisions. Backed by leading investors, including HighlandX, Left Lane, NFX and Y Combinator, with $27M venture capital raised since launch last year.

Role Overview

We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC headquarters. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while managing the office environment that powers our in-person culture — coordinating with our part-time office manager in SF and helping stand up our London office as we grow. As an early operations hire at F2, you’ll have a direct impact on how effectively our CEO and team operate every day.

What You’ll Do

• Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities.
• Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments.
• Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and submit all expense reports and reimbursements.
• Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events.
• Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers.
• Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly.
• Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we expand.
• Handle sensitive and confidential information with absolute discretion.

You Might Be a Great Fit If

• You have 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
• You have demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it.
• You take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast.
• You excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders.
• You’re excited about AI and motivated by building from zero to one in a fast-paced startup environment.

Preferred Qualifications

• Experience working in an early-stage or high-growth startup environment.
• Experience with office management or workplace operations, especially coordinating across multiple locations or time zones.
• Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture.

Why F2?

• Join a fast-growing AI startup reshaping workflows in private markets and finance.
• Be part of a small, high-impact team where your work directly influences product and company trajectory.
• Competitive compensation with equity upside and benefits.
• Collaborative, mission-driven culture that values craftsmanship, curiosity, and rapid iteration.