Executive Assistant, Global Banking & Markets

Scotiabank; New York (NY); On-site; USD 61,200 - 101,800; Full time

Benefits offered by this job

Flexible benefit programs for holistic well-being

Job summary

Scotiabank is looking for an Executive Assistant to support its Global Banking & Markets team in New York City. This role involves providing high-level administrative support to executive members while ensuring effective operations and compliance with policies.

Ideal candidates will have 5-7 years of relevant experience, strong technical skills in MS Office, and the ability to communicate clearly at all organizational levels. Scotiabank offers flexible benefit programs to support employee well-being.

Qualifications

• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office 2010.
• Clear, articulate, and succinct communication in both oral and written form.

Responsibilities

• Provide high-level administrative support to Executive Committee members.
• Gather, compile, verify, and analyze information for documents.
• Handle all matters relating to expenses and reporting.

Skills

Technical skills in MS Office 2010

Coordination skills

Organizational skills

Proactive problem-solving

Education

Post-secondary training in business administration

Tools

Concur expense management

Job description

Title: Executive Assistant, Global Banking & Markets

Requisition ID: 264846
Salary Range: 61,200.00–101,800.00

Global Banking & Markets (GBM) is a leading Capital Markets and Investment Banking platform with a competitive presence across the Americas, operating globally for over 100 years. Scotiabank’s strong US presence provides our clients a bridge to this key global market for trade and investment flows across the Americas and the world.

Purpose

Contributes to the overall success of the Bank in the USA, ensuring that individual goals, plans, and initiatives are executed and delivered in support of the team’s business strategies and objectives while ensuring compliance with regulations, internal policies, and procedures.

What You'll Do

• Provide high‑level administrative support to one or more members of the Executive Committee or Chief Officers, exercising discretion, confidentiality, and a strong grasp of technical and business vocabulary.
• Gather, compile, verify, and analyze information for documents such as memos, letters, reports, speeches, presentations, and news releases; prepare documents and presentation materials; screen and respond to correspondence, inquiries and phone calls; draft letters and official releases; arrange and attend meetings; and take and distribute minutes.
• Handle all matters relating to expenses and reporting; monitor, review, and approve standard expenditures to keep office activities within budget; manage variance analysis on a monthly basis.
• Act as the primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to junior members of the Admin Team.
• Use judgment and expertise to resolve and, when necessary, elevate day‑to‑day administrative issues.
• Provide input into developing and enhancing current processes and procedures while adhering to global administrative policies.
• Champion a customer‑focused culture, deepen client relationships, and leverage broader bank relationships, systems, and knowledge while monitoring compliance with operational risk, regulatory risk, AML/ATF, and conduct risk frameworks.
• Establish sound business relationships by offering courteous and efficient assistance to internal and external clients and ensuring effective operations of assigned areas.
• Support corporate off‑sites by coordinating logistics, preparing materials, and facilitating onsite/off‑site events to drive effective outcomes.
• Perform other duties as required.

What You’ll Bring

• Post‑secondary training in business administration or an equivalent combination of education and related experience.
• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office 2010; experience with Concur expense management is ideal but not mandatory.
• Excellent coordination, organizational, time‑management, and prioritization skills.
• Attention to detail, resourcefulness, and accountability in follow‑up.
• A proactive approach to problem‑solving and the ability to work independently to make decisions.
• Clear, articulate, and succinct communication in both oral and written form, with the ability to communicate at all levels within the organization.
• Flexibility, high tolerance for change, and the ability to learn quickly.
• Ability to handle sensitive materials under pressure and last‑minute deadlines.
• A desire to be proactive and create a positive experience for others.

Benefits

Scotiabank enables you to bring your best self to work and life every day. With a focus on holistic well‑being, our flexible benefit programs support your unique family, financial, physical, mental, and social health needs.

Location: United States – New York City, New York

Scotiabank is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.