Executive Assistant

Scotiabank; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible benefit programs for holistic well-being

Job summary

Scotiabank is seeking a skilled administrative professional for its Global Banking and Markets team in New York. The role entails providing comprehensive support to executives while ensuring compliance with regulations and policies.

The ideal candidate will have over 5 years in business administration, strong MS Office skills, and excellent communication abilities. Scotiabank promotes a culture of inclusivity and holistic well-being through various benefits.

Qualifications

• 5 to 7 years of experience in business administration support.
• Strong technical skills in MS Office.
• Excellent organizational and time-management skills.

Responsibilities

• Provide high-level administrative support.
• Gather, compile, and analyze information for executives.
• Handle expenses and reporting.

Skills

MS Office

Concur expense management system

Time management

Problem-solving

Communication (oral and written)

Education

Post-secondary training in business administration

Job description

Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the U.S. and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. GBM provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals, and cross‑sell of the full range of wholesale products and services offered by the Scotiabank Group. Be part of an innovative, global capital markets and investment banking business that puts capital to work for our clients across industries!

Purpose

Contributes to the overall success of the bank in the U.S., ensuring specific individual goals, plans, and initiatives are executed or delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.

What You’ll Do

• Provide high‑level administrative support for one or more members of the Executive Committee or Chief Officers, requiring discretion, confidentiality, and a detailed knowledge of the organization’s operations, procedures, and people.
• Gather, compile, verify, and analyze information for executive use in documents such as memos, letters, reports, speeches, presentations, and news releases; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official releases; arrange and attend meetings; take and distribute minutes.
• Handle all matters relating to expenses and reporting.
• Monitor, review, and approve standard expenditures to ensure office activities are conducted within established budgets; manage variance analysis on a monthly basis; act as the primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to more junior members of the admin team.
• Use judgment and expertise to identify, resolve, and escalte day‑to‑day administrative support as required.
• Provide input into developing and enhancing current processes and procedures; comprehend and adhere to administrative policies implemented globally.
• Champion a customer‑focused culture to deepen client relationships and leverage broader bank relationships, systems, and knowledge; act as a culture carrier, monitoring adherence to policies and escalating as required.
• Establish sound business relationships by providing courteous and efficient assistance to internal and external clients; pursue effective operations while ensuring the adequacy, adherence to, and effectiveness of day‑to‑day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk, and conduct risk.
• Actively pursue effective operations in accordance with Scotiabank’s values, its code of conduct, and the Global Sales Principles; ensure the adequacy, adherence to, and effectiveness of day‑to‑day business controls.
• Champion a high‑performance environment and contribute to an inclusive work environment.
• Perform other duties as required.

What You’ll Bring

• Post‑secondary training in business administration or an equivalent combination of education and experience.
• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office; experience with Concur expense management system is ideal but not mandatory.
• Excellent coordination, organizational, time‑management, and prioritization skills.
• Attention to detail, resourcefulness, and accountability in follow‑up.
• Proactive approach to problem‑solving and ability to work independently to make decisions.
• Clear, articulate, and succinct communication in both oral and written form; ability to communicate to all levels within the organization.
• Flexibility, high tolerance for change, and ability to learn quickly.
• Ability to handle sensitive materials under the pressure of last‑minute deadlines.
• Desire to be proactive and create a positive experience for others.

What’s in it for you?

Scotiabank wants you to bring your best self to work and life every day. With a focus on holistic well‑being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): United States — New York — New York City

Scotiabank is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.