Executive Assistant - GaME Technology

Global Sports Jobs Limited; Pahokee (FL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Accommodations for interview

Competitive benefits

Job summary

Nike GaME Technology seeks an experienced Executive Assistant to support the Vice President, acting as a trusted partner and critical team member. The role requires strategic thinking, discretion, and coordination across internal and external stakeholders.

You will be essential in calendar management, travel arrangements, event planning, and preparation of key materials, while maintaining confidentiality and striving for operational excellence.

Qualifications

• Fast-paced, results-oriented environment experience.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks with discretion.
• Experience supporting a Senior Director/VP in a matrixed setting.
• Bachelor's degree in business or related field or equivalent training.

Responsibilities

• Coordinate and manage the leader's schedule and calendars.
• Serve as primary contact between the leader and stakeholders.
• Plan events, budgeting, catering, agendas, and coordination.
• Prepare materials for meetings and high-visibility presentations.
• Arrange domestic and international travel and expense reporting.
• Onboard new hires and train administrative staff as needed.
• Draft and organize important documents and reports.
• Maintain the highest level of confidentiality.

Skills

Fast-paced work ethic

Organizational skills

Ambiguity management

Proactive initiative

Effective communication

Stakeholder collaboration

Discretion and confidentiality

Education

Bachelor's degree in business or related field

Tools

Keynote

AI tools (ChatGPT, Copilot)

Job description

About the Role

The Executive Assistant supports the Vice President of Nike GaME Technology, acting as an integral support to the leader and a critical part of the team. The role operates in a fast-paced, results-oriented environment and frequently acts as a thought partner and source of knowledge for the team. It requires strategic thinking, discretion, and coordination across internal and external stakeholders.

Key Responsibilities

• Coordinate and manage the leader's schedule, ensuring timely appointments and meetings and proactively resolving calendaring conflicts where possible without the leader's involvement.
• Serve as the primary point of contact between the leader and internal and external stakeholders, handling email correspondence, responding promptly and professionally to inquiries that do not require the Vice President's involvement, and highlighting actionable items.
• Secure event space and handle budgeting, catering, agenda planning, scheduling, reminders, and external party coordination for meetings and events, supporting documentation before, during, and after to ensure objectives are met.
• Assist in coordinating materials and information for high-visibility meetings and events, internally and externally, including Board of Director meetings.
• Make complex domestic and international travel arrangements and complete and review expense reports in a timely manner.
• Draft, review, and organise important documents, reports, and presentations, and at times present and share these with appropriate leaders and teammates.
• Assist in the planning and execution of special projects and support team plans, projects, activations, or other deliverables as needed, ensuring deadlines are met and objectives are achieved.
• Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by leaders, using discretion at all times.
• Onboard new hires, prepare workspaces, equipment, and office supplies, schedule meet and greets with the team, train and mentor other administrative hires as needed, and serve as the main point of contact for administrative questions or escalations from other administrative assistants
• May coordinate admin staff meetings and share relevant information as appropriate.
• Coordinate team and company events, including staff meetings, team-building activities, offsites, and other functions to help the team build connections to each other, their leader, the environment, and Nike.

Required Experience & Qualifications

• Demonstrated capability of working in a fast-paced, results-oriented environment.
• Strong organisation skills.
• Ability to prioritise multiple tasks and at times work through high levels of ambiguity independently.
• Proactive initiative and follow-through on requests until completion.
• Takes pride in their work.
• Ability to work effectively with a variety of personalities at many levels and make connections in and across teams.
• Ability to work at the pace of the business, communicate effectively and efficiently, and understand how to prioritise to appropriately handle highly confidential and sensitive information.
• Bachelor's degree in business or a related field; any suitable combination of education, experience, and training will be accepted.
• Minimum of 3-5 years of administrative work experience.
• At least 1 year of experience supporting a Senior Director, Vice President, or higher-level executive within a matrixed corporate environment.
• Excellent verbal and written communication skills.
• Strong reading, writing, math, and communication skills.
• Proven experience and success working with a variety of high-profile stakeholders, such as executive leadership team members or Nike sponsored athletes and collaborators.
• Ability to work independently as a self-starter and as part of a team, making connections in and across teams.
• Exceptional attention to detail and problem-solving skills.

Preferred Skills

• Experience with budget creation, management, and planning proposals.
• Experience with Keynote.
• Experience with AI tools such as ChatGPT or Microsoft Copilot.
• Prior experience handling sensitive and confidential information.
• Previous Nike work experience.

The Application Process

Accommodations are available to complete the interview process, including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed.

1. Candidates who need assistance or an accommodation due to a disability can complete the Candidate Accommodation Request Form.