Senior Administrative Assistant

Global Sports Jobs Limited; Pahokee (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Nike is seeking a Senior Administrative Assistant to support a diverse leadership team in the United States. The role involves managing complex calendars, coordinating travel, planning events, and handling expense tracking with discretion and high attention to detail.

The successful candidate will draft communications, prepare presentations, and assist with budgets and procurement. This role requires professionalism, resilience, and strong collaboration across geographies and teams.

Qualifications

• Bachelor's degree in business or related field or equivalent experience.

Responsibilities

• Manage complex calendars for leaders and coordinate meetings and conferences.
• Arrange travel, itineraries, and necessary documentation.
• Plan meetings and events, secure spaces, manage budgeting and catering.
• Prepare expense reports, track budgets, and process invoices.
• Produce and edit documents and presentations for leadership.
• Draft and edit communications under leadership direction and distribute appropriately.
• Coordinate space planning and equipment moves with stakeholders.
• Support budget tracking and purchase orders as needed.
• Assist with special projects and ensure deadlines are met.
• Facilitate team meetings and culture-building activities.

Skills

Communication

Interpersonal skills

Time management

Attention to detail

Proactive initiative

Education

Bachelor's degree in business or related field

Tools

MS Outlook

PowerPoint

Excel

Word

Zoom

MS Teams

Job description

About the Role

The Senior Administrative Assistant provides a wide range of administrative support to a diverse team of leaders and employees across Nike, acting as a liaison embedded in business functions and geographies. The role involves complex calendar management, travel arrangements, event planning, expense tracking, document preparation, and other duties to help Nike teams keep up with the company’s rapid pace. Administrative employees at Nike embody professionalism, resilience, agility, and emotional intelligence, exemplifying the company’s core values.

Key Responsibilities

• Manage complex calendars for leaders, scheduling appointments, meetings, and conferences, and coordinating with other teammates and leaders as required.
• Book travel arrangements, including flights, accommodations, and transportation, and manage itineraries and necessary documentation.
• Plan meetings and events, including securing event space, handling budgeting, catering, agenda planning, scheduling, and coordinating with external parties as needed.
• Prepare expense reports, track budgets, and process invoices or purchase orders for vendors as required.
• Produce, edit, and reformat documents and email correspondence, including updating organisational charts, creating high-quality PowerPoint or Keynote presentations, and preparing team session agendas or run of shows.
• Draft, contribute to, or edit communications under the leader's direction, involve appropriate stakeholders, gain final approval, and manage distribution lists.
• Coordinate team space planning, workspaces, and equipment moves in partnership with appropriate stakeholders.
• Support budget tracking and create purchase orders as needed.
• Assist with special projects, including project planning, progress tracking, and ensuring deadlines are met as needed by the team or leader.
• Facilitate team and culture building through staff meetings, team building activities, offsites, and physical workspace initiatives.
• Support team plans, projects, activations, or other deliverables as needed.
• Serve as the main point of contact for administrative questions from the team.
• Provide coverage for other leaders where temporary administrative needs exist.

Required Experience & Qualifications

• Bachelor's degree in business or related field, or any suitable combination of education, experience and training.
• Minimum of 3 years of administrative work experience required.
• Ability to work and communicate effectively with a variety of personalities, including senior level executives.
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity.
• Proven ability to organise, prioritise and appropriately handle highly confidential and sensitive information.
• Ability to work independently and take initiative to follow through on requests until completion with high attention to detail.
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Ability to occasionally work outside of core business hours.

Preferred Skills

• Previous experience working with and tracking budgets (strongly preferred).
• Experience with Keynote (a plus, not required).
• Experience with AI tools like Chat GPT or Microsoft Copilot (a plus, not required).
• Previous Nike work experience (a plus).