Executive Assistant (Fully Remote)

Scale Army Careers; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Scale Army Careers is seeking a proactive executive assistant contractor to support a busy U.S.-based insurance agency remotely. You will manage email, calendar, and task flow for the agency owner, ensuring priorities are tracked and nothing is missed.

Across daily operations you will compile reports, organize data from lead-management platforms, and help keep CRM hygiene and workflows efficient. This role offers growth opportunities as you become a trusted operational partner.

Qualifications

• 3+ years of executive or administrative support experience.
• Proficiency with Google Workspace or Microsoft Office.
• Strong organizational skills and ability to handle sensitive information.
• Opportunity to become a trusted operational partner with growth potential.
• Exposure to agency owner and multiple business areas.

Responsibilities

• Manage inbox, schedule meetings, and prepare follow-up communications.
• Compile recurring reports and organize data from lead-management platforms.
• Document processes and assist with CRM hygiene and workflow organization.

Skills

Executive support

Organizational skills

Data handling

Discretion

Tools

Google Workspace

Microsoft Office

CRM software

Job description

• Support a busy insurance agency owner with email, calendar, and task management.
• Create structure across daily priorities and ensure important items are not missed.

Key Responsibilities:

• Manage inbox, schedule meetings, and prepare follow-up communications.
• Compile recurring reports and organize data from lead-management platforms.
• Document processes and assist with CRM hygiene and workflow organization.

Qualifications:

• 3+ years of executive or administrative support experience.
• Proficiency with Google Workspace or Microsoft Office.
• Strong organizational skills and ability to handle sensitive information.
• Become a trusted operational partner with room to expand responsibilities.
• Gain direct exposure to agency owner and multiple business areas.

Scale Army Careers provides remote executive support staffing for U.S.-based clients. This contractor role supports an established insurance agency with an 18-person team and a long-standing market presence.