Executive Assistant | Full-Time | Los Angeles

AEG Presents; California (MO); Hybrid; USD 54,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) savings

401(k) matching

Paid time off

Vacation days

Sick days

Holidays

Job summary

AEG Presents is seeking an Executive Assistant to provide high-level administrative support to the President of Booking and Content and senior staff. This hybrid role blends remote work with onsite days, located in the greater Los Angeles area.

The position offers professional growth in a fast-paced environment with responsibilities spanning travel arrangements, expense processing, calendar management, and document drafting. A minimum of 5+ years supporting senior leadership is expected.

Qualifications

• Exceptional verbal and written communication skills.
• Highly organized with a strong focus on accuracy and detail.
• Excellent time management with a track record of meeting deadlines.
• Able to function well in a fast-paced, sometimes stressful environment.
• Extensive knowledge of office administration and recordkeeping.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• High school diploma required; bachelor’s degree preferred.
• Minimum 5+ years supporting senior leadership/C-suite executives.

Responsibilities

• Provides high-level administrative support to the executive and/or other assigned leadership staff.
• Drafts letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Ensures accurate processing of expense reports and reimbursements.
• Schedules and attends meetings, takes notes, and records minutes.
• Receives and triages communications for senior staff and distributes as needed.
• Works on office tasks including records, supplies, and basic bookkeeping.
• Performs other duties as assigned by executives.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Ability to work under pressure

Office administration

Education

High school diploma

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Overview

The Executive Assistant will provide high-level administrative support to the President of Booking and Content and other senior staff as needed.

This is a primarily remote role with onsite work 1-3 days per week, occasionally increasing to a full week based on business needs. Candidates must reside in the greater Los Angeles, CA area.

This role will pay an hourly rate of $39.00-$45.00

Benefits for Full-Time roles: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until October 23, 2026.

Responsibilities

• Provides high-level administrative support and assistance to the executive and/or other assigned leadership staff.


• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.


• Arranges travel and accommodations for executives.


• Ensures accurate and timely processing of expense reports and reimbursements


• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.


• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.


• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.


• Performs additional duties as assigned by executives.


• Performs other related duties as assigned.

Qualifications

• Demonstrates exceptional verbal and written communication skills.


• Highly organized with a strong focus on accuracy and detail.


• Excels in time management with a track record of meeting and exceeding deadlines.


• Ability to function well in a high-paced and at times stressful environment.


• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.


• Extremely proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)


• High school diploma required, bachelor’s degree in business administration or related field preferred.


• Minimum 5+ years supporting senior leadership/C-suite executives, with experience in managing complex, rapidly shifting calendars and travel logistics.

Tagged as: REC