Executive Assistant (Full-Time, In-Office)

Capital Protection Group Inc; California (MO); On-site; USD 28,000 - 34,000; Full time

Job summary

Capital Protection Group seeks an experienced Executive Assistant to provide high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination. This permanent, full-time, in-office role requires discretion, professionalism, and strong independent judgment.

The ideal candidate will manage evolving priorities, maintain the CEO’s calendar, coordinate meetings, and handle confidential communications, with occasional field-related duties as needed in a

Qualifications

• Experience in an Executive Assistant, administrative, or high-level support role.
• Proven ability to manage calendar and scheduling for leadership.
• Demonstrated ability to handle shifting priorities and multiple deadlines.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Provide direct executive support to the CEO, including daily priorities and coordination.
• Manage and maintain the CEO’s calendar, meetings, appointments, and reminders.
• Track floating tasks, evolving deadlines, and time-sensitive assignments.
• Proactively adjust schedules and workflows to changing business needs.
• Serve as a professional point of contact for internal and external communications.
• Coordinate scheduling and logistics across leadership and administrative teams.
• Assist with audits, reporting, and special projects with HR and operations.
• Perform occasional field-related tasks to support business efficiency.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Manage multiple projects with minimal supervision.

Skills

Executive support

Calendar management

Organizational skills

Independent work

Microsoft Office

Tools

Microsoft Office

Job description

Executive Administration / Security Operations Support

Location

Sacramento, CA

Job Category

Executive Administration / Security Operations Support

Schedule

Monday–Friday, during designated business hours (Occasional field-based duties as needed)

Compensation (California Pay Transparency Notice)

Hourly Range: $20– $25 per hour Final rate will be determined based on experience, qualifications, and scope of responsibility.

Company Overview

Capital Protection Group (CPG) is a California-based private security firm providing professional protective services across public, commercial, residential, and special-event environments. We operate in a fast-paced, compliance-driven industry and pride ourselves on professionalism, accountability, and operational excellence.

We are seeking a highly capable Executive Assistant to provide direct, high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination.

Position Summary

The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative, scheduling, and operational support. This is a permanent, full-time, in-office role requiring professionalism, discretion, adaptability, and strong independent judgment.

The ideal candidate thrives in a dynamic environment, can manage ever-changing priorities and deadlines, and anticipates executive needs before they arise. This role supports both executive efficiency and broader operational effectiveness and includes limited field-related responsibilities as needed.

Key Responsibilities

• Provide direct executive support to the CEO, including daily priorities, task tracking, and operational coordination
• Manage and maintain the CEO’s calendar, meetings, appointments, reminders, and frequent schedule changes
• Track floating tasks, evolving deadlines, and time-sensitive assignments across multiple priorities
• Proactively adjust schedules and workflows in response to changing business needs
• Serve as a professional point of contact on behalf of the CEO for internal and external communications
• Coordinate scheduling and logistics across leadership and administrative teams
• Assist with audits, reporting, and special projects in collaboration with HR and operations
• Perform occasional field-related tasks or operational errands to support business efficiency
• Maintain strict confidentiality and exercise sound judgment with sensitive information
• Manage multiple projects simultaneously with minimal supervision
• Anticipate executive needs and proactively resolve issues before escalation
• Maintain a consistent, professional in-office presence during designated business hours

Qualifications

• Prior experience in an Executive Assistant, administrative, or high-level support role
• Proven experience with calendar management and scheduling for leadership
• Demonstrated ability to manage shifting priorities and multiple concurrent deadlines
• Strong organizational, multitasking, and time-management skills
• Ability to work independently with minimal supervision
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office
• Ability to work closely with executive leadership and gain working knowledge of company operations
• Experience in security, operations, compliance-driven, or fast-paced environments is a plus

Physical & Job Requirements (California-Compliant)

• Ability to sit for extended periods while performing administrative and computer-based work
• Ability to safely operate a motor vehicle for business-related purposes
• Valid California driver’s license and acceptable driving record required
• Ability to occasionally travel between office, field locations, and client sites
• Ability to meet eligibility requirements to obtain and maintain a California BSIS Guard Card (Training and registration required; assistance may be provided)
• Reasonable accommodations will be provided in accordance with the California Fair Employment and Housing Act (FEHA) and applicable state and federal laws

Additional Information

• Work Location: On-site, Sacramento, CA (with occasional field responsibilities)
• Employment Type: Permanent, full-time
• Classification: Non-exempt or exempt, to be determined based on duties and California wage/hour requirements
• Equal Opportunity Employer: Capital Protection Group complies with all applicable California labor laws, including pay transparency, anti-discrimination, and workplace accommodation requirements