Executive Assistant for Student Wellbeing and Engagement

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 58,000 - 64,000; Full time

Job summary

University of North Carolina at Chapel Hill seeks an Executive Assistant to support the Associate Vice Chancellor for Student Engagement and the Executive Director of Health and Wellbeing within Wellbeing Administrative Services at the Frank Porter Graham Student Union. This full-time role requires discretion, effective communication, and strong organizational skills.

You will manage calendars, meetings, travel, events, onboarding, and Campus Affiliate Program coordination, serving as backup for

Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree and one year of experience; or Bachelor’s degree in business administration or related discipline; or equivalent combination of training and experience.
• Experience providing administrative support in higher education or similarly complex organizations is preferred.
• Proficiency with Microsoft 365 apps and virtual meeting platforms; strong record-keeping and calendar management skills.

Responsibilities

• Coordinate calendars, meetings, communications, records, travel, events, and advisory board activities.
• Assist with onboarding processes and reimbursements; support student and administrative workflows.
• Provide backup support for other administrative staff and serve as primary support for the Health and Wellbeing Advisory Board.

Skills

Strong communication

Organizational skills

Time management

Education

High school diploma or equivalent

Associate’s degree in secretarial science or business administration

Bachelor’s degree in business administration or related discipline

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Department

SA Campus Health Services-650001

Career Area

Administrative/Clerical Support

Is this an internal only recruitment

No

Posting Open Date

11/09/2026

Application Deadline

11/13/2026

Position Type

Permanent Staff (SHRA)

Position Title

Executive Assistant - Journey

Salary Grade Equivalent

NC12 / GN10

Working Title

Executive Assistant for Student Wellbeing and Engagement

Position Number

00037113

Vacancy ID

P021540

Full-time/Part-time Permanent/Time-Limited

Full-Time Permanent

Hours per week

40

Work Schedule

Monday to Friday, 8:00 AM – 5:00 PM

Work Location

Frank Porter Graham Student Union at UNC-CH

Position Location

North Carolina, US

Hiring Range

$57,935 - $64,373

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Be a Tar Heel

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world‑class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full‑time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Wellbeing Administrative Services is structured within the Student Affairs pillar of the Division of Student Success. The primary purpose of the Wellbeing Administrative Services organizational unit is to support the provision of services toward the overall wellbeing of UNC students and post‑doctoral fellows. Services include health insurance navigation, immunization compliance, academic intervention and coordination, heath information management, revenue cycle and budgeting, CAPS admin services, and facilities support for Student Success buildings and offices. Wellbeing Administrative Services also provides administrative support to the departments within Student Affairs providing Health and Wellbeing and Student Engagement services. Wellbeing Administrative Services has a synergistic, mutually‑supportive relationship with Student Affairs Human Resources, Finance, Information Technology and with Student Success Communications.

Position Summary

This position provides administrative support to the Associate Vice Chancellor for Student Engagement, the Executive Director of Health and Wellbeing, and other leaders as assigned at the discretion of the Executive Director of Health and Wellbeing within the University’s Student Affairs and Health and Wellbeing team.

The position coordinates calendars, meetings, communications, records, travel, events, advisory board activities, and constituent services; assists with financial and onboarding processes; supports assigned student and administrative workflows; and manages the Campus Affiliate Program. The position serves as backup for other administrative support staff as needed within other Student Success and Student Affairs departments. The position serves as the primary support for the Health and Wellbeing Advisory Board.

Work requires sound judgment, discretion, accurate execution of established processes, and regular interaction with students, families, staff, campus partners, and external affiliates. The position resolves routine and moderately complex matters and refers sensitive, unusual, or policy-level issues to the appropriate leader.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience providing administrative support in a higher education, public‑sector, or similarly complex organization.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, and with virtual meeting platforms.
• Demonstrated ability to organize multiple priorities, meet deadlines, and maintain accurate records.
• Strong written, verbal, and interpersonal communication skills, with a service‑oriented approach to internal and external constituencies.
• Experience handling sensitive or confidential information with discretion.

Special Physical/Mental Requirements

Ability to perform sustained computer-based work; communicate effectively by telephone, email, virtual platform, and in person; manage multiple priorities and interruptions; and occasionally move materials typically used in an office or event setting, with or without reasonable accommodation.

Campus Security Authority Responsibilities

Not Applicable.