Executive Assistant for Student Wellbeing and Engagement

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 43,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid leave

Employee discounts

Professional development opportunities

Job summary

University of North Carolina at Chapel Hill is seeking an Executive Assistant for Student Wellbeing and Engagement. This role provides administrative support to the Associate Vice Chancellor for Student Engagement and the Executive Director of Health and Wellbeing, coordinating calendars, meetings, communications, records, travel, events, advisory board activities, and constituent services.

The position assists with financial and onboarding processes, supports assigned student and administrative

Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.

Responsibilities

• Coordinate calendars, meetings, communications, records, travel, events, advisory board activities, and constituent services.
• Assist with financial and onboarding processes; support assigned student and administrative workflows.
• Manage the Campus Affiliate Program and serve as backup for other administrative support staff as needed.
• Provide primary support for the Health and Wellbeing Advisory Board.

Education

High school diploma or equivalent

Associate’s degree

Bachelor’s degree

Equivalent combination of training and experience

Job description

Executive Assistant for Student Wellbeing and Engagement

Working Title Executive Assistant for Student Wellbeing and Engagement

Position Number

Position Number 00037113

Vacancy ID

Vacancy ID P021540

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week

Hours per week 40

Work Schedule

Monday to Friday, 8:00 AM – 5:00 PM

Work Location

Work Location Frank Porter Graham Student Union at UNC-CH

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Wellbeing Administrative Services is structured within the Student Affairs pillar of the Division of Student Success. The primary purpose of the Wellbeing Administrative Services organizational unit is to support the provision of services toward the overall wellbeing of UNC students and post-doctoral fellows. Services include health insurance navigation, immunization compliance, academic intervention and coordination, heath information management, revenue cycle and budgeting, CAPS admin services, and facilities support for Student Success buildings and offices. Wellbeing Administrative Services also provides administrative support to the departments within Student Affairs providing Health and Wellbeing and Student Engagement services. Wellbeing Administrative Services has a synergistic, mutually-supportive relationship with Student Affairs Human Resources, Finance, Information Technology and with Student Success Communications.

Position Summary

This position provides administrative support to the Associate Vice Chancellor for Student Engagement, the Executive Director of Health and Wellbeing, and other leaders as assigned at the discretion of the Executive Director of Health and Wellbeing within the University’s Student Affairs and Health and Wellbeing team.

The position coordinates calendars, meetings, communications, records, travel, events, advisory board activities, and constituent services; assists with financial and onboarding processes; supports assigned student and administrative workflows; and manages the Campus Affiliate Program. The position serves as backup for other administrative support staff as needed within other Student Success and Student Affairs departments. The position serves as the primary support for the Health and Wellbeing Advisory Board.

Work requires sound judgment, discretion, accurate execution of established processes, and regular interaction with students, families, staff, campus partners, and external affiliates. The position resolves routine and moderately complex matters and refers sensitive, unusual, or policy-level issues to the appropriate leader.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience providing administrative support in a higher education, public-sector, or similarly complex organization.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, and with virtual meeting platforms.
• Demonstrated ability to organize multiple priorities, meet deadlines, and maintain accurate records.
• Strong written, verbal, and interpersonal communication skills, with a service-oriented approach to internal and external constituencies.
• Experience handling sensitive or confidential information with discretion.

Special Physical/Mental Requirements

Ability to perform sustained computer-based work; communicate effectively by telephone, email, virtual platform, and in person; manage multiple priorities and interruptions; and occasionally move materials typically used in an office or event setting, with or without reasonable accommodation.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
  • None of the above