Administrative Assistant

UNC-Chapel Hill; North Carolina; On-site; USD 40,000 - 52,000; Full time

Job summary

UNC-Chapel Hill is seeking an Administrative Support Associate to assist the associate dean for development and coordinate fundraising documents, travel authorizations and reimbursements.

You will also back up the receptionist and support the administrative team, requiring strong communication, attention to detail and discretion with confidential information. This is a full-time on-site role on campus.

Qualifications

• Excellent written and verbal communication skills.
• Working knowledge of Microsoft Office.
• Detail oriented and able to handle confidential matters.
• Preferred: higher education experience.
• Preferred: calendar management and database knowledge.

Responsibilities

• The Administrative Assistant will support the associate dean for development and prepare fundraising documents.
• Prepare travel authorizations, reimbursements and related documents for fundraising efforts.
• Serve as backup to the receptionist as needed.

Skills

Written communication

Verbal communication

MS Office

Attention to detail

Confidentiality

Education

High school diploma or GED

Tools

MS Office

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

As the largest unit on campus, the College of Arts and Sciences forms the academic core of the Carolina experience. Our mission is to create knowledge and discover innovative solutions to the world’s greatest challenges, to educate outstanding undergraduate and graduate students, and to encourage faculty, staff and students to contribute meaningfully to North Carolina, the nation, and the world. UNC’s Arts and Sciences Foundation exists to raise philanthropic support for the highest development priorities of the College of Arts and Sciences. Under the leadership and governance of its Board of Directors, and with support from alumni and friends of the College, the Foundation works to grow and steward the College’s $1.3 billion endowment. In the recent Campaign for Carolina, the Foundation team raised over $764 million, exceeding its goal of $750 million. The Foundation works collaboratively with University Development and almost every other School and Unit to maximize donor giving to the greater University benefit. Every gift to the College of Arts and Sciences and the University of North Carolina makes a positive impact. The Arts and Sciences Foundation’s mission is to enhance the College by meeting the needs of its academic departments, units, and centers; promoting teaching, research and service; and supporting the continued development of knowledge and learning.

Position Summary

The Administrative Assistant will provide support to the associate dean for development and work with the administrative support team to prepare travel authorizations, reimbursements and other documents as needed for fundraising efforts. This position serves as the backup to the receptionist as needed.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience

Applicants must have excellent written and verbal communication skills as well as a working knowledge of Microsoft Office. Applicants should be detail oriented with the ability to handle confidential matters.

Preferred Qualifications, Competencies, and Experience

• Related work experience
• Experience working in a higher education environment
• Calendar management and knowledge of database management

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above
• * Do you have knowledge of all Microsoft Office applications?
  • Yes
  • No
• * Do you have prior experience providing administrative support to one or more senior-level executives? If so, how many years?

  (Open Ended Question)

• * Can you provide examples of your experience with spreadsheets and databases?

  (Open Ended Question)

• * How do you handle heavy workloads in order to meet deadlines?

  (Open Ended Question)