Executive Assistant to the Vice Chancellor for Strategic Partnerships

North Carolina Agricultural and Technical State University; Greensboro (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation & sick leave

Health benefits

Retirement benefits

Paid holidays

Job summary

North Carolina A&T State University seeks an Executive Assistant to the Vice Chancellor for Strategic Partnerships. This role operates as a direct extension to the Vice Chancellor, coordinating calendars, meetings, and special events while handling travel logistics and drafting materials.

The position also manages office operations, data reporting, and records, functioning as a key liaison with internal and external stakeholders, including sponsors, donors, and government partners.

Qualifications

• Requires high school diploma or equivalent with 4 years’ admin/office management experience, or an associate’s with 2 years, or a bachelor’s degree in a related field.
• Experience in budget tracking, invoicing, and purchasing processes encouraged.
• Excellent written and verbal communication; ability to handle sensitive information discreetly.

Responsibilities

• Manage complex calendar and coordinate high-level meetings and events.
• Prepare agendas, documents, and correspondence with independence.
• Monitor budgets, process purchases, and track multiple funding sources.
• Serve as liaison with university administrators, partners, and vendors; maintain records and reports.

Skills

Calendar management

Administrative support

Meeting coordination

Liaison/stakeholder management

Budget management

Education

Bachelor’s degree in Business Administration or related field

Associate’s degree in Secretarial Science or Business Administration

High School diploma or equivalent

Tools

Banner

Purchasing systems

Job description

Posting Details

Classification Information

Classification Type

EHRA

Position Overview

Primary Purpose of Position

The primary purpose of this position is to serve as the Executive Assistant to the Vice Chancellor for Strategic Partnerships, functioning as a direct extension of the Vice Chancellor and a central coordinating force for the Division of Strategic Partnerships and Economic Development. This role ensures seamless execution of executive, administrative, and operational functions within a fast paced and highly visible office, providing comprehensive support that enables the Vice Chancellor to effectively lead the division. The position is responsible for managing a complex and dynamic calendar, coordinating high level meetings and special events, arranging travel logistics, preparing agendas and materials, and drafting correspondence with a high degree of independence and discretion.

In addition, the position serves as the principal administrator and office manager, overseeing daily operations, maintaining reports, collecting and organizing data, recording meeting minutes, and ensuring alignment across divisional activities. The role functions as a key liaison and gatekeeper for the Vice Chancellor, managing communications and relationships with a broad range of internal and external stakeholders, including university affiliates, elected officials, community partners, sponsors, donors, and vendors. The position is also responsible for triaging inquiries, screening calls and visitors, and ensuring that issues are addressed efficiently and directed to the appropriate personnel.

A critical component of the role includes providing budget and financial management support for the division. This includes planning and monitoring budgets, reconciling expenditures, processing purchases, and managing multiple funding sources in coordination with various campus units. The position also supports division staff in advancing strategic and operational priorities, ensuring that projects and initiatives are executed effectively and in alignment with divisional goals.

The role further includes responsibility for records management in compliance with State of North Carolina requirements and university policies, ensuring accuracy, organization, and confidentiality of sensitive information. Given the nature of the position, the Executive Assistant must demonstrate exceptional judgment, dependability, and attention to detail, while maintaining flexibility to respond to shifting priorities, urgent requests, and the evolving needs of the Vice Chancellor and the division. This position is essential to maintaining operational continuity, strengthening organizational effectiveness, and supporting the division’s contributions to the university’s broader strategic objectives.

Primary Function of Organizational Unit

The Office of Strategic Partnerships serves as an advocate between North Carolina A&T State University and the communities in which it resides on a wide variety of local, regional, state, and federal issues. This newly developed office will lead in cultivating, stewarding and sustaining creative and reciprocal partnerships with private and public corporations. The office also supports economic development efforts of the state of North Carolina and the Piedmont Triad region by actively recruiting companies and promoting university-industry partnerships. The Office of Strategic Partnerships proactively engages with corporations and other potential external partners to understand their needs and match these to North Carolina Agricultural and Technical State University’s assets by means of systematic outreach and internal scouting to identify and realize partnership opportunities originating with faculty, and to demonstrate value to N.C. A&T interests. The position is critical to the fulfillment of N.C. A&T’s mission as we execute our initiatives and strategic plan focused on advancing the human condition, elevating public service, community engagement and entrepreneurship, and expanding the reach of the university to meet global needs.

Minimum Requirements

High School diploma or equivalency and four years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and two years of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

Mid-career professional with bachelor’s degree in business administration, public administration, or related business area and 4 yrs progressively responsible experience administrative/office management experience in higher education. All degrees must be received from appropriately accredited institutions.

Is this position eligible for a remote or hybrid workarrangement, consistent with university and statepolicies.

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Position Information

Working Title

Executive Assistant to the Vice Chancellor for Strategic Partnerships

Position Number

009979

Recruitment Salary Range

Commensurate with education and experience

FLSA

Exempt

Appointment Type

Permanent - Full-time

Tenure Track

No

Organizational Division

Strategic Partnerships

Organizational Location

VC for Strategic Partnerships & Economic Development

Organizational Unit

Strategic Partnerships

Posting Detail Information

Posting Number

EPA3217

Open Date

09/23/2026

Open Until Filled

Yes

Open Until Filled Minimum Application Period Postings

Positions remaining posted after this date are continuing to accept applications, but may close at any time. Applications received by this date will receive full consideration, applications received after this date may receive consideration depending upon the status of the search

Date Position Available

Immediately

Special Instructions to Applicant

You must complete and submit an electronic application foremployment to be considered. Resumes will not be accepted in lieuof completing an electronic application. Applicants seekingVeteran’s Preference must attach a DD 214 form. Certificate ofRelease or Discharge from Active Duty with your application duringthe process of applying to the job posting. Final candidates aresubject to criminal and sex offender background checks. NorthCarolina A&T State University participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the United States.North Carolina A&T State University is an Equal Opportunity andAffirmative Action Employer. No one who applies or seeks employmentwill be denied admission to or employment at North Carolina A&TState University on the basis of race, religion, color, nationalorigin, sex, age, disabling condition, veteran status, politicalaffiliation, genetic information or sexual orientation and sexualidentity.

Employee Benefits available to NC A & T permanent employeesinclude the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna – State Health Benefits of North Carolina
• NCFlex – Vision, Dental, Flexible Spending Account, LifeInsurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System ( TSERS )
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program ( EAP )
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid workarrangement, consistent with university and state policies. N.C.A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Supplemental Questions

1. How many years of direct experience do you have managing anExecutive's calendar?
   • None
   • 1 - 2 years
   • 2 - 3 years
   • 3 - 4 years
   • 4 - 5 years
   • 5 years or more
2. Please indicate your proficiency in Banner:
   • None
   • Some
   • Moderate
   • Skilled
3. Describe your experience in communicating and interacting witha diverse group of administrators, companies and staff.
   (Open Ended Question)
4. How many years of budget management experience do you have?
   • None
   • Less than 1 year
   • 1 - 2 years
   • 3 - 4 years
   • 5 years or more
5. Please describe your work experience handling invoices,purchase orders and budgets.
   (Open Ended Question)
6. Please indicate your level of knowledge of purchasingactivities within state and federal laws, North Carolina Divisionof Purchase and Contract rules and regulations.
   • None
   • Some
   • Moderate
   • Skilled

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Certificate of Release or Discharge from Active Duty(DD-214)