Executive Assistant for Quality, Safety & Regulatory

Baystatehealth; Springfield (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Excellent insurance

Generous PTO

Education support

401k retirement match

Job summary

Baystate Health in Springfield, MA seeks an experienced Executive Assistant to provide high-level administrative and executive support to our Quality, Safety, and Regulatory team.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle confidential information with discretion and professionalism. The role also supports budgets, special projects, and cross-department collaboration within the hospital system.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years of extensive administrative support experience.
• Highly proficient in Microsoft Office Suite.
• Strong project management skills.
• Ability to handle highly confidential information.

Responsibilities

• Provide executive and administrative support including calendar management, meeting coordination, travel arrangements, and expense reports.
• Prepare agendas, materials, reports, and complex documents for executive use.
• Compose and edit executive-level correspondence for accuracy and professionalism.
• Act as liaison between Quality, Safety, and Regulatory and hospital/system departments.
• Coordinate projects, manage timelines, and support annual work plans and budgets.
• Maintain files, databases, and mailing lists; ensure data accuracy and accessibility.
• Screen visitors and calls and route to appropriate individuals.
• Identify opportunities to improve office procedures and productivity.
• Support special projects and other strategic initiatives.

Skills

High School Diploma or GED

5 years admin support

Microsoft Office Suite

Project management

Handling confidential information

Education

GED or HiSET (Required)

Job description

Baystate Health in Springfield, MA seeks an experienced Executive Assistant to provide high-level administrative and executive support to our Quality, Safety, and Regulatory team.

You will manage calendars, coordinate meetings, prepare reports and presentations, and handle confidential information with discretion and professionalism. The role also supports budgets, special projects, and cross-department collaboration within the hospital system.