Executive Assistant

Baystate Health; Springfield (MA); Presencial; USD 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent compensation

PTO up to 25 days in first year

Education reimbursement

403b retirement plan with companyMatch

Wellbeing programs

Descripción de la vacante

Baystate Health in Springfield, MA, is seeking an experienced Executive Assistant to provide high-level administrative, executive support, and project management for the Quality, Safety, and Regulatory team. The role requires proactive, organized, and confidential handling of priorities in a fast-paced environment.

Key duties include calendar management, travel arrangements, expense reporting, and preparing complex documents.

Formación

• High School Diploma or GED required.
• Minimum of 5 years of extensive administrative support experience.
• Proficient in Microsoft Office Suite.
• Strong project management skills.
• Ability to handle highly confidential information.

Responsabilidades

• Provide executive and administrative support, including calendar management, meeting coordination, and correspondence.
• Coordinate travel arrangements, expense reports, and time reporting.
• Prepare agendas, materials, reports, presentations, contracts, and other documents.
• Serve as liaison between Quality, Safety, and Regulatory and hospital/system departments, senior leaders, and stakeholders.
• Manage confidential information with discretion and sound judgment.
• Coordinate projects by managing people, resources, timelines, and data.
• Support development of annual work plans, staff meeting agendas, and communication plans.
• Maintain departmental files, databases, and mailing lists for accuracy.
• Assist with department budgets and related administrative tasks.
• Screen and triage visitors and inquiries and route to appropriate staff.
• Identify opportunities to improve procedures, efficiency, and cost effectiveness.
• Support special projects and other strategic initiatives.

Conocimientos

Administrative support

Project management

Confidential information handling

Educación

High School Diploma or GED

Herramientas

Microsoft Office Suite

Descripción del empleo

Executive Assistant### Executive AssistantApply: Springfield, Massachusetts: Full time: Posted Today: R45365Baystate Health is seeking an experienced and highly organized **Executive Assistant** to provide high-level administrative, executive support, and project management services to our experienced Quality, Safety, and Regulatory team in Springfield, MAThe ideal candidate is proactive, highly organized, detail-oriented, and comfortable handling confidential information while managing competing priorities in a fast-paced environment.**RESPONSIBILITIES:** The Executive Assistant serves as a trusted partner to senior leadership, managing complex administrative responsibilities, coordinating projects and communications, and helping ensure the Division’s priorities move forward efficiently and effectively. * Provide comprehensive executive and administrative support including calendar management, meeting coordination, correspondence, travel arrangements, expense reports, and time reporting.* Prepare meeting agendas, materials, reports, presentations, contracts, correspondence, and other complex administrative documents.* Compose, proofread, and edit executive-level correspondence and communications for accuracy, clarity, consistency, and professionalism.* Serve as a key liaison between the Department of Quality, Safety, and Regulatory, hospital and system departments, committees, senior leaders, colleagues, and community stakeholders.* Manage confidential and urgent information with sound judgment, discretion, and professionalism.* Coordinate projects by managing people, resources, timelines, research, data compilation, and problem resolution to ensure successful completion.* Support development of annual work plans, goals, staff meeting agendas, project plans, and communication implementation plans.* Maintain departmental files, databases, records, and mailing lists while ensuring information is accurate and accessible.* Assist with departmental budgets, payment processing, expense tracking, and related administrative activities.* Screen and triage visitors, telephone calls, and inquiries, determining appropriate responses or routing matters to the appropriate individual.* Identify opportunities to improve office procedures, efficiency, productivity, and cost effectiveness.* Support special projects and other strategic initiatives.* Coordinate with and provide support to other administrative staff within the Division and department as priorities and workload permit.* May coordinate or supervise clerical support personnel and participate in interviewing, hiring, and performance management activities, as appropriate.**QUALIFICATIONS:*** High School Diploma or GED, required* Minimum of 5 years of extensive administrative support experience* Highly proficient in Microsoft Office Suite, required* Strong project management skills, required* Ability to handle highly confidential information**SCHEDULE:*** Full-time* Monday through Friday 8:30am-5:00pm* No weekends, no holidays**LOCATION**:* 759 Chestnut St.* Springfield, MA**THE ADVANTAGES OF WORKING WITH BAYSTATE!*** Excellent Compensation High-quality, low-cost medical, dental and vision insurance* Generous PTO – up to 25 days in the first year, with scheduled earned increases* Continuing education support and reimbursement* First Time Home Buyers Financial Packages* Farm Share Memberships* 403b retirement company match & annual company contribution increase based on years of service* Free money coach advice from a certified professional* Wellbeing programs that include but are not limited to mental, physical, and financial health* Pet, home, auto and personal insurance* Life insurance* Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!* Wellbeing programs that include but are not limited to mental, physical, and financial health.**Education:**GED or HiSET (Required)**Certifications:****Compensation**Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.Minimum - Midpoint - Maximum$29.30 - $33.68 - $39.83**Equal Employment Opportunity Employer**Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.