Strategic Executive Assistant — Generous PTO & Benefits

Baystate Health; Springfield (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Excellent compensation

PTO up to 25 days in first year

Education reimbursement

403b retirement plan with companyMatch

Wellbeing programs

Job summary

Baystate Health in Springfield, MA, is seeking an experienced Executive Assistant to provide high-level administrative, executive support, and project management for the Quality, Safety, and Regulatory team. The role requires proactive, organized, and confidential handling of priorities in a fast-paced environment.

Key duties include calendar management, travel arrangements, expense reporting, and preparing complex documents.

Qualifications

• High School Diploma or GED required.
• Minimum of 5 years of extensive administrative support experience.
• Proficient in Microsoft Office Suite.
• Strong project management skills.
• Ability to handle highly confidential information.

Responsibilities

• Provide executive and administrative support, including calendar management, meeting coordination, and correspondence.
• Coordinate travel arrangements, expense reports, and time reporting.
• Prepare agendas, materials, reports, presentations, contracts, and other documents.
• Serve as liaison between Quality, Safety, and Regulatory and hospital/system departments, senior leaders, and stakeholders.
• Manage confidential information with discretion and sound judgment.
• Coordinate projects by managing people, resources, timelines, and data.
• Support development of annual work plans, staff meeting agendas, and communication plans.
• Maintain departmental files, databases, and mailing lists for accuracy.
• Assist with department budgets and related administrative tasks.
• Screen and triage visitors and inquiries and route to appropriate staff.
• Identify opportunities to improve procedures, efficiency, and cost effectiveness.
• Support special projects and other strategic initiatives.

Skills

Administrative support

Project management

Confidential information handling

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Baystate Health in Springfield, MA, is seeking an experienced Executive Assistant to provide high-level administrative, executive support, and project management for the Quality, Safety, and Regulatory team. The role requires proactive, organized, and confidential handling of priorities in a fast-paced environment.

Key duties include calendar management, travel arrangements, expense reporting, and preparing complex documents.