Executive Assistant for Facilities & Real Estate Operations

Talentify; Lexington (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify is seeking an experienced administrative professional to support the Facilities, Construction, and Real Estate department at the system level. This role involves managing executive schedules, handling correspondence, and coordinating travel and events.

You will prepare reports, maintain databases, and assist with special projects while ensuring efficient office operations and adherence to policies. A Bachelor's degree is preferred and 1–3 years of maintenance experience is desirable.

Qualifications

• Bachelor's Degree preferred.
• 1–3 years of maintenance experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong problem-solving and troubleshooting skills.
• Ability to follow instructions, prioritize tasks, and work independently or as part of a team.

Responsibilities

• Maintains executive appointment schedules and coordinates calendars.
• Handle personal phone coverage and email management as needed.
• Prepare reports by collecting and analyzing information.
• Prepare agendas, notices, meeting minutes, expense reports, etc.
• Arrange travel and logistics for executives.
• Create and maintain databases and spreadsheets.
• Manage projects as needed.
• May perform general maintenance duties as assigned.

Skills

Maintenance procedures

Troubleshooting

Time management

Independent / teamwork

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Talentify is seeking an experienced administrative professional to support the Facilities, Construction, and Real Estate department at the system level. This role involves managing executive schedules, handling correspondence, and coordinating travel and events.

You will prepare reports, maintain databases, and assist with special projects while ensuring efficient office operations and adherence to policies. A Bachelor's degree is preferred and 1–3 years of maintenance experience is desirable.