Executive Assistant for Early Literacy & Curriculum Coordination

Northwest Independent School District; Justin (TX); On-site; USD 40,000 - 58,000; Full time

Job summary

Northwest Independent School District in Justin, Texas seeks a Secretary III – Assistant to the Early Literacy and Childhood Coordinator to support district-wide pre-kindergarten enrollment and serve as the primary contact for families registering students. The role emphasizes clear guidance on state and district eligibility and professional communication.

You will provide secretarial support to department members, maintain filings and reporting, assist with budget tasks, and coordinate messages

Qualifications

• Requires college hours, high school diploma or GED.
• Proficient technology skills.
• Excellent organization, communication and interpersonal skills.
• Ability to organize and self-motivate.
• Strong telephone and public relations skills.
• Flexible in work situation.
• Experience with budget and general bookkeeping.
• Knowledge of file management system.

Responsibilities

• Type correspondence, reports, agendas, memos, and other documents.
• Coordinate communications with department personnel.
• Receive, process, and distribute mail.
• Greet and assist visitors and district personnel.
• Keep daily and monthly reports up-to-date, record and distribute.
• Maintain filing system.
• Maintain budget.
• Prepare documents relative to the operation of the office (letters, memos, procedures, PO’s, curriculum guides, and schedules).
• Maintain accurate general ledger records of accounts pertaining to pupil appraisal, in-service, curriculum supplies, travel and dues and fees.
• Keep the coordinators informed regarding appointments, meetings, etc.
• Receive incoming calls; take reliable messages, exercise prudent judgment, tact, and discretion relative to the position.
• Perform additional tasks in a positive manner.
• Maintain physical and computerized departmental files.
• Routine bookkeeping tasks, including simple arithmetic operations for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Exhibit support for school and administrative policies.
• Adhere to professional channels in communicating ideas, problems, etc.
• Maintain confidentiality.
• Monitor and process personnel time records including leave requests and reports, compile information and submit to the appropriate department.
• Exhibit loyalty, punctuality, initiative and dependability.
• Project a friendly and pleasant personality; exhibit poise, maturity, and emotional control.
• Maintain a schedule of appointments and make travel arrangements for departmental staff.
• Maintain confidentiality of information.

Skills

Proficient technology skills

Organization

Communication

Interpersonal skills

Self-motivation

Telephone skills

Public relations

Flexibility

Budgeting

Bookkeeping

File management

Education

College hours, high school diploma or GED

Job description

Northwest Independent School District in Justin, Texas seeks a Secretary III – Assistant to the Early Literacy and Childhood Coordinator to support district-wide pre-kindergarten enrollment and serve as the primary contact for families registering students. The role emphasizes clear guidance on state and district eligibility and professional communication.

You will provide secretarial support to department members, maintain filings and reporting, assist with budget tasks, and coordinate messages