Executive Assistant for CRO | Global Scheduling & Travel

Condé Nast Germany; New York (NY); On-site; USD 100,000 - 145,000; Full time

Job summary

Condé Nast in New York seeks an Executive Assistant to the Chief Revenue Officer to provide confidential administrative support, manage calendars, travel arrangements and meeting logistics, and prepare reports and correspondence. The ideal candidate has 10+ years supporting a C-suite, exceptional organization, attention to detail, and strong written and verbal communication.

This role interacts with global teams across time zones and may require complex event planning.

Qualifications

• 10+ years of administrative/office experience supporting a C-Suite executive.
• 15+ years of administrative experience.
• Experience with international travel.
• Proficiency with Google suite products (Gmail, Docs, Sheets, etc.).
• Excellent organizational skills and ability to multitask.
• Strong writing and verbal communication skills.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts. Proactive calendar management.
• Making domestic and international travel arrangements, such as booking flights, cars, and hotel/restaurant reservations.
• Booking meeting rooms and venues for CRO meetings, offsites, and presentations.
• Screening phone calls and routing callers to the appropriate party.
• Transcribing minutes from meetings, creating presentations, and conducting research.
• Gathering inputs for CRO 1:1 meetings with ELT members, GED/EICs and MDs.
• Ensuring the CRO has access to materials to be reviewed in meetings.
• Greeting and assisting visitors, maintaining professional communication.
• Anticipating needs to ensure seamless and positive experience.
• Representing the office of the CRO.
• Managing schedules across a global team and time zones.
• Processing expenses, planning meetings and organizing team social activities.
• Mentor and provide leadership to other assistants supporting the CRO organization.

Skills

Organizational skills

Multi-tasking

Communication skills

Growth mindset

Intellectual curiosity

C-suite support

International travel experience

Team collaboration

Education

College degree

Tools

Google Suite

Job description

Condé Nast in New York seeks an Executive Assistant to the Chief Revenue Officer to provide confidential administrative support, manage calendars, travel arrangements and meeting logistics, and prepare reports and correspondence. The ideal candidate has 10+ years supporting a C-suite, exceptional organization, attention to detail, and strong written and verbal communication.

This role interacts with global teams across time zones and may require complex event planning.