The Executive Assistant to the Chief Revenue Officer

Condé Nast Germany; New York (NY); On-site; USD 100,000 - 145,000; Full time

Job summary

Condé Nast in New York seeks an Executive Assistant to the Chief Revenue Officer to provide confidential administrative support, manage calendars, travel arrangements and meeting logistics, and prepare reports and correspondence. The ideal candidate has 10+ years supporting a C-suite, exceptional organization, attention to detail, and strong written and verbal communication.

This role interacts with global teams across time zones and may require complex event planning.

Qualifications

• 10+ years of administrative/office experience supporting a C-Suite executive.
• 15+ years of administrative experience.
• Experience with international travel.
• Proficiency with Google suite products (Gmail, Docs, Sheets, etc.).
• Excellent organizational skills and ability to multitask.
• Strong writing and verbal communication skills.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts. Proactive calendar management.
• Making domestic and international travel arrangements, such as booking flights, cars, and hotel/restaurant reservations.
• Booking meeting rooms and venues for CRO meetings, offsites, and presentations.
• Screening phone calls and routing callers to the appropriate party.
• Transcribing minutes from meetings, creating presentations, and conducting research.
• Gathering inputs for CRO 1:1 meetings with ELT members, GED/EICs and MDs.
• Ensuring the CRO has access to materials to be reviewed in meetings.
• Greeting and assisting visitors, maintaining professional communication.
• Anticipating needs to ensure seamless and positive experience.
• Representing the office of the CRO.
• Managing schedules across a global team and time zones.
• Processing expenses, planning meetings and organizing team social activities.
• Mentor and provide leadership to other assistants supporting the CRO organization.

Skills

Organizational skills

Multi-tasking

Communication skills

Growth mindset

Intellectual curiosity

C-suite support

International travel experience

Team collaboration

Education

College degree

Tools

Google Suite

Job description

Condé Nast is one of the world’s most renowned media publishing companies, creating and distributing every type of media today, spanning print and digital publishing in all formats. With a portfolio of some of today’s most influential brands, the company continues to grow its audience through a global operational and content infrastructure across its 12 owned and operated markets. Headquartered in New York City, the company’s owned and operated markets include China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, UAE/Dubai, the U.K., and the U.S., with additional local license partners in over twenty additional markets across the globe. Lead brands include Vogue, The New Yorker, GQ, Architectural Digest, Condé Nast Traveler, Vanity Fair, Wired, Allure, Ars Technica, Bon Appétit, House & Garden, Pitchfork, Tatler, and Vogue Business.

Job Description

Location:

New York, NY

The Executive Assistant to the Chief Revenue Officer (CRO) provides confidential administrative support to the office of the CRO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, planning events, handling information requests, preparing reports and correspondence and liaising with senior contacts, other Executive leadership team members, and Board members. This position is often privy to confidential information and as such, requires diplomacy and discretion. Executive Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. The role supports managers and employees through a variety of tasks related to organization and communication. The role is responsible for confidential and time sensitive material, with an ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

The CRO is seeking a candidate with extreme attention to detail. This role requires a partner who can juggle the multiple demands on the CRO’s time with ease and grace. The role requires someone who can balance a high number of internal and external meeting requests and prioritize appropriately. The role needs someone who can make decisions on behalf of the CRO and proactively anticipate and identify the needs of the CRO and her team and is a culture carrier — juggling competing priorities seamlessly and with a smile. And, someone who is willing to go above and beyond to manage changing calendar commitments and seamless global travel scheduling. You must be able to juggle a lot of information and action items with ease. In addition, the CRO would like for the EA to craft team communications, translate written documents and notes into decks/docs, and plan events for the team within the budget requirements established by the CRO and her Finance lead.

Primary Responsibilities:

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Providing real-time scheduling support by booking appointments and preventing conflicts. Proactive calendar management
• Making domestic and international travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Ensuring seamless travel experience for the CRO
• Booking meeting rooms and venues for CRO meetings, offsites, and presentations
• Screening phone calls and routing callers to the appropriate party
• Transcribing minutes from meetings, create presentations, and conduct research
• Gathering inputs from appropriate stakeholders and preparing materials for the CROs 1:1 meetings with ELT members, GED/EICs and MDs
• Ensuring the CRO has access to or copies of materials that will be reviewed and discussed in her meetings
• Greeting and assisting visitors. Maintaining professional communication via phone and email
• Anticipating the needs of others in order to ensure their seamless and positive experience
• Representing the office of the CRO
• Working with a global team in different time zones
• Managing schedules and handling phone calls
• Processing expenses, planning and coordinating meetings and organizing team social activities (onsite and offsite)
• Mentor and provide leadership/guidance to other assistants that support the CRO organization

Skills & Qualifications:

• Excellent organizational skills
• Master multi-tasker
• Motivated to learn and grow. Growth mindset.
• Intellectual curiosity. Desired to learn the business to facilitate thoughtful team support.
• 10+ years of administrative/office experience supporting a C-Suite executive
• 15+ years of administrative experience
• College degree required
• Experience with international travel required
• Extremely computer savvy. Proficiency with Google suite products (Gmail, Docs, Sheets, etc.) is strongly preferred.
• Candidate should be smart, motivated, personable, detail oriented and be able to multitask in a fast-paced environment
• Strong writing and verbal communication skills

The expected base salary range for this position is from $100,000-$145,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.