Executive Assistant for CEO Team

Q Investments; Fort Worth (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Bonus plan

Full benefits

Job summary

Q Family Office, located in downtown Fort Worth, seeks an experienced Executive Assistant to support a senior leadership team and a high-demand schedule. In this role, you will manage complex calendars, coordinate domestic and international travel, and liaise with vendors to ensure seamless operations.

The position emphasizes meticulous organization, attention to detail, and the use of AI tools to streamline workflows. Office hours are Monday–Friday, with occasional weekend work as needed.

Qualifications

• 5+ years of experience in an executive admin role supporting an UHNWI or C‑Suite executive at a substantial business enterprise.
• Highly organized with strong attention to detail.
• Hands-on experience with AI tools to enhance productivity and workflows.

Responsibilities

• Provide executive support including managing very complex calendars and schedules.
• Coordinate travel logistics and private air travel as needed.
• Manage vendors and act as liaison across teams and external partners.
• Research and develop new ideas and projects for the office.
• Maintain office operational functions with a fast-paced, evolving workload.

Skills

Executive support

Calendar management

Travel coordination

AI tools usage

Tools

ChatGPT

Copilot

Claude

Job description

The Q Family Office is looking for a bright, eager, and dedicated individual to join its highly successful multi-billion-dollar private investment office in downtown Fort Worth. This person will be part of a team led by a 25-year veteran of the firm, all of whom assist the CEO in managing personal and business scheduling, travel coordination, organizational matters, photo and video archives, and research projects. This person will handle a variety of projects in an array of disciplines, which keeps the work fast paced and ever-changing. Someone who is already very organized and great with details is a must.

Base plus bonus (with full benefits) competitive with market and depending on experience.

Responsibilities will include:

• Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions
• Extensive experience scheduling & managing private air travel
• Managing vendors and serving as a liaison
• Researching and developing new ideas and projects
• Typical hours are in the office (no remote work) Monday thru Friday from 8AM-6PM, i.e., ~ 50‑hour weeks. This role does require some occasional weekend work as well.

The successful candidate will:

• 5+ years of experience in an executive admin role supporting an UHNWI or C‑Suite executive at a substantial business enterprise
• Be incredibly organized and detail oriented
• Demonstrate hands‑on experience with AI tools (e.g., ChatGPT, Copilot, Claude) to enhance productivity and workflow.
• Have explored AI‑driven solutions to automate repetitive work, synthesize information, or support decision‑making and be able to demonstrate such solutions.

About The Q Family Office

Established in 1994, the Q Family Office is an organization that combines more than 30 years of history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.