EXECUTIVE ASSISTANT / FIRST HIRE

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 127,000 - 173,000; Full time

Job summary

Manning Personnel Group, Inc. is seeking an Executive Assistant to join a biopharma company in Newton as the first administrative hire. The role requires a flexible, highly organized individual who can handle multiple hats and prioritize to meet deadlines.

The ideal candidate will have exceptional attention to detail, outstanding communication and interpersonal skills, and experience supporting executives across the company. This role supports the team and may involve finance tasks.

Qualifications

• BA/BS or equivalent required.
• Minimum 8 years related administrative experience.
• Prior management or lead/supervisory experience required.
• Ability to handle confidential information with discretion.
• Extremely detail oriented with strong prioritization and communication skills.

Responsibilities

• Maintain multiple calendars and schedule coordination.
• Plan travel arrangements and itineraries.
• Manage internal/external communications and arrange conference calls.
• Support large internal/external meetings and events, including office logistics.

Skills

Communication skills

Detail-oriented

Multitasking

Discretion with confidential info

Meeting coordination

Education

BA/BS or equivalent

Tools

Microsoft Office

Job description

A biopharma company in Newton is looking for an Executive Assistant to join their team as their first administrative hire. This position requires a flexible person who can wear many hats, but also knows how to prioritize tasks in order to meet deadlines. The ideal candidate for this position is someone with unfaltering attention to detail, excellent communication skills and strong interpersonal skills. This position involves interaction with executives throughout the company and serves as Executive Assistant to the team.

Responsibilities

• Maintaining multiple calendars.
• Making travel arrangements and managing itineraries.
• Managing and prioritizing internal and external communications (including Email, arranging conference calls, etc.)
• Handle a variety of administrative office projects and tasks which include office reception, phone contact, mail and distribution services, records retention, ordering office supplies, security systems and communication systems (such as telephones and printers) and arranging and providing support for large internal/external meetings.
• Planning and coordinating of on-site and off-site meetings as needed.
• Prepare responses to written and email correspondence and inquiries.
• Handle confidential information and work closely with employees and consultants.
• Exercise judgment within defined procedures and policies to determine appropriate action.
• Conduct presentations of technical information concerning specific projects/schedules.
• May be responsible for certain finance tasks, working with the company controller on payroll and payables.

Qualifications

• The candidate should have a BA/BS or equivalent.
• Minimum of 8 years related experience.
• Must have prior management experience.
• Ability to handle confidential information with discretion.
• Personable and professional.
• A working knowledge of Microsoft Office, particularly Outlook, PowerPoint and Excel are essential.
• Strong written and verbal communication skills.
• Must be dependable and extremely trustworthy.
• Extremely detail oriented with an ability to multitask and prioritize.

Compensation

• $150K

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.