Executive Assistant, Enterprise - Education Executive Office

Mayo Career Site US; Rochester (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

Mayo Clinic is seeking an Executive Assistant to provide professional administrative support to senior leaders, including calendar coordination and project management. The role requires initiative, judgment, and the ability to prioritize information to keep executives responsive and available.

The Executive Assistant works with system-wide leadership and external partners to ensure smooth coordination of activities across departments and with Mayo Clinic affiliates.

Responsibilities

• Coordinate calendars for executives and manage special projects.
• Provide thorough administrative and coordination support to Mayo Clinic leaders.
• Ensure executives remain highly responsive while maintaining maximum availability.
• Collaborate with system-wide leadership and external partners.

Job description

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C‑Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader.

The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

During the selection process you may participate in an OnDemand (pre‑recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re‑record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.