Executive Assistant, Enterprise - Education Executive Office

Mayo Clinic; Rochester (MN); On-site; USD 42,000 - 63,000; Full time

Job summary

Mayo Clinic in Rochester, Minnesota, is seeking an Executive Assistant to provide comprehensive administrative support to the CEO, CAO and senior leaders. The role emphasizes proactive calendar management, communication, and project coordination in a fast-paced health care environment.

Candidates should have a high school diploma or equivalent, with five years’ experience supporting senior leaders. A bachelor’s degree is preferred, and proficiency with Outlook, Word, Excel, PowerPoint, Teams and

Qualifications

• Requires high school diploma or equivalent; bachelor’s degree preferred.
• Minimum five years’ experience supporting senior leaders in an administrative assistant and/or executive assistant role.
• Ability to anticipate needs, navigate ambiguity, and manage multiple priorities while handling confidential information.

Responsibilities

• Provide administrative and coordination support to Mayo Clinic executives.
• Coordinate calendars, special projects, and ensure responsiveness.
• Collaborate with system-wide leadership, support staff, and external partners.
• Utilize digital collaboration and AI-enabled tools to improve efficiency and effectiveness.

Skills

Discretion with confidential info

Advanced organizational skills

Office suite proficiency (Outlook/Word

Written and verbal communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C‑Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader.

The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

During the selection process you may participate in an OnDemand (pre‑recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re‑record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Qualifications

Requires high school diploma or equivalent. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years’ experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. A bachelor’s degree is preferred.

This position supports the Mayo Clinic Education Executive Office and serves as a key partner in advancing strategic priorities across Education. The role requires an individual who can anticipate needs, navigate ambiguity, and effectively manage multiple priorities in a dynamic environment. The successful candidate embraces technology and innovation, demonstrates strong initiative and follow‑through, and is comfortable leveraging digital collaboration and AI‑enabled tools to improve efficiency and effectiveness.

Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom). Must possess high‑level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously. Must demonstrate good decision‑making and judgment as well as attention to detail and follow‑through. Must be able to adapt to a rapidly changing environment. Must have demonstrated ability to manage extremely confidential information, and the ability to demonstrate tact, diplomacy and a high level of professionalism.

Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorships now, or in the future (for example, be a U.S. Citizen, national, or permanent resident, refugee, or asylee). Mayo Clinic does not participate in the F-1 STEM OPT extension program.

Exemption Status

Nonexempt

Compensation Detail

$30.54 - $45.87 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday – Friday, 8:00 a.m. – 5:00 p.m

Weekend Schedule

NA

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.