Executive Office Lead

Mayo Clinic; Rochester (MN); On-site; USD 84,198 - 117,915; Full time

Benefits offered by this job

Benefits eligible

Exempt

Job summary

Mayo Clinic in Rochester, MN seeks an Executive Office Lead (Limited Tenure) to provide comprehensive executive, operational, and personal support to the President and CEO during the final phase of his leadership tenure and transition.

The two-year appointment reports to the Chief of Staff, emphasizing confidentiality, discretion, and professionalism, with responsibilities spanning scheduling, travel, project coordination, communications, and stakeholder engagement; potential transition to

Qualifications

• A bachelor’s degree is required. An associate degree/diploma in an administrative field with equivalent experience may be considered in lieu of a degree.
• Requires a minimum of five years of experience supporting senior executives in an executive assistant, executive operations, chief of staff, personal assistant, or related role.
• Experience managing both professional and personal operations is preferred.
• Demonstrated knowledge of complex organizations, preferably in healthcare, academic medicine, corporate, or similarly sophisticated environments, is preferred.
• Advanced proficiency with Microsoft Office applications and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, Zoom, and related technologies.
• Excellent written and verbal communication skills, sound judgment, professionalism, discretion, and the ability to handle highly confidential information.

Responsibilities

• Provide executive, operational, and personal support to the President and CEO.
• Manage executive scheduling and travel coordination, administrative and logistical support, project management, and communications management.
• Coordinate meetings, preparation and follow-up, and stakeholder engagement.
• During transition, develop understanding of priorities, relationships, and operating style, establishing systems to support continuity.
• Possibly transition to private employment and expand to personal operations and lifestyle logistics.

Skills

Executive support

Project management

Administrative coordination

Communication skills

Discretion and confidentiality

Education

Bachelor's degree

Associate degree considered

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Executive Office Lead is a Limited Tenure position designed to provide comprehensive executive, operational, and personal support to the President and CEO of Mayo Clinic during the final phase of his executive leadership tenure and the subsequent transition period accompanying his leadership rotation. This unique role is intended to ensure seamless continuity of support, preserve critical relationships and commitments, and support the executive’s evolving responsibilities following completion of his CEO term.

The position is intentionally structured as a limited tenure position with Mayo Clinic, with an anticipated duration of two years, while serving as a bridge to a potential long-term support relationship. During this period, the incumbent will develop a deep understanding of the executive’s priorities, preferences, relationships, and operating style while establishing systems and processes that support continuity through and beyond the leadership transition. Subject to mutual agreement and satisfactory performance, the role is expected to transition to a dedicated, privately employed position supporting the executive.

Reporting to Mayo Clinic’s Chief of Staff, the Executive Office Lead will spend the first two years learning the executive’s preferences and operating style; using exceptional judgment, discretion, and initiative; and managing complex professional and personal priorities to ensure seamless coordination across executive, organizational, and personal commitments. Responsibilities include executive scheduling and travel coordination, administrative and logistical support, project management, thought leadership and social media coordination, correspondence and communications management, meeting preparation and follow-up, and stakeholder engagement.

During the initial two year appointment, the incumbent will progressively develop familiarity with and assume limited responsibility for personal operations and support activities. Following the transition to private employment, responsibilities are expected to expand to include personal assistant support and other lifestyle logistics.

The role requires developing a deep understanding of the executive’s preferences, priorities, relationships, and operating style while creating systems and processes that seamlessly integrate professional and personal support. The incumbent must demonstrate the highest levels of professionalism, confidentiality, responsiveness, and adaptability while effectively managing competing priorities in a dynamic environment.

Appointment and Transition Structure

This position is hired as an exempt, Limited Tenure role within Mayo Clinic’s Executive Office for a two-year period and qualifies for Mayo Clinic benefits. The position reports through the Executive Office and works in close partnership with the President and CEO and other Executive Office staff, with day-to-day alignment on priorities and support needs.

Throughout the appointment, the Executive Office Lead incumbent will progressively assume responsibility for personal operations and lifestyle logistics to support continuity and prepare for a potential transition to direct private employment supporting the executive, subject to mutual agreement and satisfactory performance.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

A bachelor’s degree is required. An associate degree/diploma in an administrative assistant, business, communications, hospitality, project management, or related field with equivalent experience as determined by the CEO may be considered in lieu of a degree.

Requires a minimum of five years of experience supporting senior executives, leaders, entrepreneurs, or high-profile individuals in an executive assistant, executive operations, chief of staff, personal assistant, or related role.

Preferred Qualifications

Experience managing both professional and personal operations is preferred.

Demonstrated knowledge of complex organizations, preferably in healthcare, academic medicine, corporate, or similarly sophisticated environments, is preferred. Must possess exceptional organizational, project management, and operational coordination skills, with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Requires advanced proficiency with Microsoft Office applications and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, Zoom, and related technologies. Experience supporting executive thought leadership, communications, and social media activities is preferred.

Must demonstrate excellent written and verbal communication skills, sound judgment, professionalism, discretion, and the ability to handle highly confidential information. Requires strong interpersonal skills, adaptability, initiative, and the ability to anticipate needs, solve problems independently, and build effective relationships with internal and external stakeholders, vendors, and personal contacts.

Exemption Status

Exempt

Compensation Detail

$84,198.40 - $117,915.20/ year

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Business hours, with flexibility to work outside those hours when necessary.

Weekend Schedule

As needed

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.