Education Administration Coordinator

Mayo Clinic; Rochester (MN); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plan

Pre-Tax Savings: HSA/FSAs

Retirement package

Job summary

Mayo Clinic is seeking an Education Support Coordinator to coordinate processes for education programs, appointments, and orientations. The role supports learners and faculty, maintains data, and ensures policy compliance across on-site and remote settings.

Ideal candidates have strong verbal and written communication, proficiency with Microsoft Office, and the ability to collaborate across departments. This position requires living within 100 miles of Mayo Clinic campuses in AZ, FL, or

Qualifications

• High school diploma or higher; multiple education paths accepted.
• Strong verbal and written communication required; professional correspondence and meetings.
• Proficiency with MS Office and standard office equipment; basic database skills.

Responsibilities

• Coordinate processes for education programs (appointments, applications, interviews, scheduling).
• Support pre- and post-matriculation activities, orientation, and committee work.
• Maintain learner/faculty data and prepare reports; ensure data accuracy.
• Interpret department policies and procedures and train others on applicable technology.
• Support on-site and remote education activities; assist with proctoring when needed.

Skills

Verbal communication

Written communication

MS Office

Office equipment

Database systems

Team collaboration

Leadership experience

Education

High School diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Database management

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

Position involves a wide variety of projects to support the Education shield in both onsite and remote work. On-site proctoring experience a plus.

This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Arizona, Florida or Rochester Mayo Clinic campuses.

Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1 year administrative assistant, business or education related experience.

Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).