Executive Assistant (Enrollment Management)

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, vision coverage

Paid time off

Tuition remission

Retirement plan

Job summary

Temple University’s Office of Enrollment Management seeks an Executive Assistant to provide high-level administrative support to the Vice President and help manage the office’s day-to-day operations.

The role involves coordinating the VP's schedule, travel, and meeting materials, while maintaining records and delivering excellent customer service to internal and external stakeholders. Hybrid work schedule and comprehensive benefits are offered.

Qualifications

• Bachelor’s degree required.
• At least four years of executive administration experience.
• Experience in higher education or academic environment preferred.

Responsibilities

• Provide high-level administrative support to the VP of Enrollment Management.
• Manage VP's schedule, travel, and meeting materials.
• Screen calls, greet visitors, and deliver excellent customer service.
• Coordinate and support Enrollment Management operations and events.

Skills

Strong computer skills

Interpersonal skills

Discretion and confidentiality

Organization and planning

Written and verbal communication

Education

Bachelor’s degree

4+ years executive admin experience

Higher education experience

Tools

MS Office Suite

Calendar management

Job description

Temple University's Office of Enrollment Management is searching for a Executive Assistant

Become a part of the Temple family and you will have access to the following:

• Hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Salary Range: $60,000 - $65,000

Reporting to the Vice President for Enrollment Management, the Executive Assistant provides high-level administrative support to the Vice President and helps manage the day-to-day operations of the Enrollment Management office. Support includes daily and long-range management of the Vice President’s schedule; coordination of travel arrangements; preparation of materials for meetings and events; tracking and ordering supplies; and organizing and maintaining files and records. The Executive Assistant is also responsible for screening calls, welcoming visitors, and providing excellent customer service to all guests and stakeholders of the office. Works as part of a team supporting the Enrollment Management division. This administrative role will provide coordinated executive, operational, and administrative support across the Enrollment Management division. Cross-train team members to provide backup coverage and ensure continuity during peak periods and staff absences. Performs other duties as assigned.

Job Details

• This position requires the following background checks: criminal history review, child abuse clearance and FBI fingerprinting. Cash Handling and Personally Identifiable Information background check. These checks must be completed prior to commencement of service.
• Offer of employment is conditional upon the successful completion of a pre-employment drug screen and physical.

Required Education and Experience

• Bachelor’s degree
• At least four (4) years of directly related experience, specifically executive administration or prior related experience in a higher education environment.
• Prior experience working with diverse populations.
• An equivalent combination of education and experience may be considered.

Required Skills and Ability

• Strong computer skills, flexibility, excellent interpersonal skills, and the ability to interact with a diverse group of individuals, internal and external to the University.
• Sensitivity to confidential matters.
• Must exercise considerable tact, integrity, and discretion in handling sensitive information while making decisions based on best practices and sound professional judgment.
• Must be task, detail, schedule, and priority oriented.
• Critical writing ability and excellent organization skills.
• Ability to maintain confidentiality of meetings, conversations, documents, personnel materials, and other sensitive matters pertaining to the work of the Vice President.
• Ability to interact knowledgably and effectively with other university personnel.
• Excellent human relations, organization, and administrative skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to accurately and effectively communicate and receive detailed, complex information.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to public safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.