Legal Assistant

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Health, dental, and vision insurance

Paid time off

12 paid holidays

Tuition remission for employees and 1

Tuition-free education for dependents

Generous retirement plan

Job summary

Temple University Beasley School of Law seeks a Legal Assistant to provide high-level administrative and research support to faculty, including travel arrangements and expense reviews.

The role supports course administration via Canvas, event planning, space reservations, and coordination of catering and supplies. A hybrid on-campus/remote schedule is offered.

Qualifications

• Bachelor's degree required.
• At least two years of directly related experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Coordinate travel arrangements for faculty through the university travel agency.
• Review faculty business expenses for compliance and submit reimbursements.
• Support course administration via Canvas including postings and materials.
• Assist with faculty teaching, scholarly, and program-related activities.
• Reserve space for classes and events, coordinate catering and supplies.
• Assist with textbook orders, proofreading and editing of documents.
• Provide support for grant-funded initiatives and student-facing tasks.
• Collaborate with colleagues and cover for other Legal Assistants as needed.
• Proctor exams and assist with Graduation activities on-site.

Skills

MS Office Suite

Excel

Attention to detail

Communication skills

Time management

Independent work

Customer service

Education

Bachelor's degree or equivalent experience

Tools

Canvas

Job description

Temple University's Beasley School of Law is searching for a Legal Assistant! Become a part of the Temple family and you will have access to the following: A hybrid work schedule Full medical, dental, vision coverage Paid time off 12 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more! Salary Range: $45,000 - $55,000 A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary

The Legal Assistant in the Beasley School of Law reports to the Assistant Dean for Finance and Administration and provides high-level administrative, academic, and research support to professors, lecturers, and guest speakers. Legal Assistants support an average of 15 designated faculty members in their teaching, scholarly, clinical or practice-related, and professional activities. The Legal Assistant is responsible for coordinating travel arrangements for assigned faculty members through Temple University's travel agency, reviewing faculty business expenses for compliance with University policies and submitting reimbursement requests, and providing support for course administration through Canvas, including posting announcements, materials, and other course-related content. The Legal Assistant also supports faculty classroom and event-related activities, including reserving space within the Law School, coordinating catering and food orders, supply orders, managing faculty textbook orders, and assisting with the preparation, editing, formatting, and proofreading of correspondence, academic materials, scholarly publications, and other documents as well as other duties as assigned. As needed, the Legal Assistant provides administrative support for faculty grant-funded initiatives, including research, training, and other programmatic activities. The position also supports student-facing responsibilities and activities. To ensure continuity of operations, the Legal Assistant collaborates with colleagues and provides coverage for other Legal Assistants' faculty portfolios during absences. In addition, this role will proctor exams at the end of each semester and be on-site to support Graduation activities at the end of the Spring semester.

Job Details

• This position requires the following background checks: Cash Handling and Personally Identifiable Information background check.

Required Education and Experience

• Bachelor's degree.
• At least two years of directly related experience.
• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Experience with Learning Management Systems, e.g. Canvas.
• Experience providing administrative support to multiple stakeholders preferably in a higher ed setting or law firm.

Required Skills and Abilities

• High proficiency in MS Office Suite, including highly proficiency in Excel.
• Ability to read, understand, and apply University policy to related responsibilities.
• Experience providing administrative support to multiple stakeholders.
• Strong attention to detail, accuracy and the ability to meet deadlines.
• Excellent organizational, communication and interpersonal skills.
• Strong customer service skills with the ability to effectively interact with a diverse group of students, faculty and staff.
• Demonstrated organizational skills with the ability to work independently and prioritize tasks. Must have the ability to work independently on projects.
• Commitments to establishing timelines and meeting deadlines.
• Ability to handle and secure, confidential and sensitive information.
• Ability to work nights and/or weekends, if necessary.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University’s Department of Public Safety at 215-204-7900.