Assistant Director of Administration, Communication Sciences and Disorders

Temple University; Pennsylvania; Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Full medical, dental, vision coverage

Paid time off 11

Paid Holidays

Tuition remission for employees and/or

Tuition-free

Job summary

Temple University’s College of Public Health seeks an Assistant Director of Administration to support the Department of Communication Sciences & Disorders. The role covers diverse administrative functions, guiding operations and serving as liaison to the Department Chair and internal stakeholders.

The position emphasizes customer service, budgeting, policy development, and supervising staff, with a hybrid on-campus/remote arrangement.

Qualifications

• Bachelor's degree and at least four years of directly related experience providing administrative support to senior management/executive administration.
• Must have experience managing departmental budgets.
• An equivalent combination of education and experience may be considered.
• Experience with academic and financial administration.
• Exceptional verbal and written communication skills.
• Strong customer service and interpersonal skills; ability to interact with diverse populations.
• Demonstrated computer skills; proficiency with Excel and Microsoft Office software.
• Demonstrated critical thinking; ability to make sound business decisions.
• Ability to work independently and in a team environment.
• Strong organizational and time management skills; ability to prioritize multiple tasks in a fast-paced setting.
• Ability to handle confidential information with sensitivity and tact.
• Demonstrated supervisory skills.
• Experience supervising full-time employees.
• Experience with Cognos and E-value; higher education experience preferred.

Responsibilities

• Oversee administrative operations for the department.
• Ensure accurate budgeting and reconciliation of department expenses.
• Track projects and due dates for the Chair and department.
• Assist with recruitment, engagement and retention efforts.
• Participate in onboarding and offboarding activities for employees.
• Support faculty committee activities related to promotion, tenure and merit.
• Coordinate and participate in college-wide and department events.
• Develop departmental policies and procedures.
• Supervise department staff; manage timekeeping, purchasing, facilities requests, and adjunct hiring.
• Oversee meetings, seminars, agendas and minutes.
• Coordinate drafting documents for external constituencies.

Skills

Verbal communication

Written communication

Customer service

Interpersonal skills

Excel

Microsoft Office

Time management

Organizational skills

Supervisory skills

Education

Bachelor's degree with 4+ years experience

Tools

Cognos

E-value

Job description

Temple University's College of Public Health is searching for an Assistant Director of Administration!

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off 11
• Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree
• TUITION FREE
• A generous retirement plan and so much more!

SALARY RANGE: $62,000 to $70,000

The Assistant Director of Administration, in the Department of Communication Sciences & Disorders in the College of Public Health, will support a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills and experience. The incumbent will work closely with the department Chair and will be responsible for the efficient and strategic administration of the department and serve as the key liaison with internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, alumni , staff, faculty, and CPH leadership in coordinating resources, resolving issues and ensuring appropriate follow-up.

Required Education and Experience:

• Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration.
• Must have experience managing departmental budgets.
• An equivalent combination of education and experience may be considered.

Required Skills and Abilities:

• Experience with academic and financial administration.
• Exceptional verbal and written communication skills.
• Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
• Demonstrated computer skills, and proficiency with Excel and Microsoft Office software.
• Demonstrated critical thinking skills, along with the ability to make sound business decisions.
• Ability to work independently and in a team environment.
• Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
• Ability to handle confidential information with sensitivity and tact.
• Demonstrated supervisory skills.
• Strong attention to detail.

Preferred Skills and Abilities:

• Experience supervising full-time employees.
• Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable.
• Experience in a higher education institution.

Essential duties:

• Oversee administrative operations for the department
• Ensuring accurate budgeting and reconciliation of department expenses
• Tracking projects and due dates for the Chair and the department[AP1.1]
• Assisting the department with recruitment, engagement and retention efforts[AP2.1]
• Participating in onboarding and offboarding activities for employees
• Supporting department faculty committee activities related to promotion, tenure and merit[AP3.1]
• Coordinate and participate in college-wide and department events
• Participating in the development of departmental policies and procedures
• Supervising departmental support staff and student workers
• Oversees coordination of meetings,seminars,meeting agendas and meeting minutes
• Coordinate drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies)[AP4.1]
• Preparing and formatting formal correspondence, presentations and reports, on behalf of the department[AP5.1]
• Oversee department’s website and social media presence in collaboration with the CPH Marketing and Communications department
• Assist faculty, visitors and other parties with making travel arrangements as needed.
• Responsible for course scheduling in collaboration with the Chair, Program Directors, and CPH Academic Affairs office.
• Work with Program Directors to coordinate adjunct hiring spreadsheets, summer pay, and overloads and oversees processing with HR.
• Supervises department staff in general, including timekeeping, purchasing, facilities requests, and adjunct hiring.
• Performs other related duties as assigned.
• This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report You may request a copy of the report by calling Temple University’s Department of Public Safety at 215- 204-7900.