Executive Assistant & Employee Experience Partner

Pagaya; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Pagaya in New York, NY is seeking an Executive Assistant & Employee Engagement Associate to support 4-5 senior executives and enhance our internal culture. This role blends high-level administrative duties with hands-on events and engagement initiatives, including happy hours, team-building activities, and milestone celebrations at our Midtown office.

The ideal candidate moves quickly, maintains professionalism, and demonstrates a service-oriented mindset, with a willingness to work in our

Qualifications

• 5+ years of experience supporting multiple senior executives.
• Experience in office management, event planning, or culture initiatives.
• Fast, energetic attitude with a service mindset.
• Strong time-management and ability to juggle priorities.
• Clear, professional written and verbal communication.
• Willingness to work full-time at the Midtown NYC office.

Responsibilities

• Provide proactive, fast-paced executive support for 4-5 key company executives, including complex calendar management, meeting preparation, and follow-ups.
• Coordinate logistics for domestic and international travel, including agendas, accommodations, and on-ground details.
• Support preparation for internal and external meetings by organizing briefing documents, decks, and key materials.
• Track action items and ensure timely follow-up across internal and external stakeholders to keep operations seamless.
• Anticipate needs and provide proactive recommendations to improve efficiency and effectiveness for the leaders you support.
• Maintain a high level of professionalism, judgment, and discretion when handling highly confidential information.
• Partner with admins across the company to plan onsite employee experience initiatives, including happy hours, catered lunches, team-building activities, and milestone celebrations.
• Act as a cultural ambassador for the office, fostering a welcoming, highly engaged, and inclusive environment.
• Bring a service-oriented mindset to the daily office experience, jumping in wherever needed (eg greeting guests, serving/setting up lunch, and ensuring meeting rooms are ready).
• Partner with the Global Head of People to roll out broader engagement and morale-boosting initiatives.

Skills

Executive support

Event planning

Calendar management

Travel logistics

Office management

Culture initiatives

Discretion & confidentiality

Communication

Job description

Pagaya in New York, NY is seeking an Executive Assistant & Employee Engagement Associate to support 4-5 senior executives and enhance our internal culture. This role blends high-level administrative duties with hands-on events and engagement initiatives, including happy hours, team-building activities, and milestone celebrations at our Midtown office.

The ideal candidate moves quickly, maintains professionalism, and demonstrates a service-oriented mindset, with a willingness to work in our