Executive Assistant (EA)

LAUKOA; New London (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid vacation and sick leave

Life and AD&D insurance

Employee Assistance Program

Flexible work

Critical illness coverage

Accident insurance

Identity theft coverage

Pet insurance

Job summary

LAUKOA in New London, Connecticut is seeking an Executive Assistant to provide high‑level administrative and coordination support to museum leadership through the Contractor Program Manager. The role organizes calendars, correspondence, meeting materials, travel plans, and sensitive records.

You will coordinate a high‑volume executive calendar, prepare agendas and briefing materials, track milestones, and facilitate information flow between government offices, stakeholders, and leadership, while

Qualifications

• Five or more years supporting senior executives in relevant settings.
• Advanced Microsoft 365 proficiency and records-management experience.
• Discretion with sensitive calendars, personnel information, and protected records.

Responsibilities

• Coordinate a high-volume executive calendar, resolve scheduling conflicts, and prepare meeting agendas.
• Organize incoming correspondence, draft responses, and elevate matters requiring government action.
• Support information flow among museum leadership, government offices, and stakeholders.
• Track milestones, decisions, dependencies, and action items for executive initiatives.
• Prepare travel and expense-support documentation and maintain records per procedures.
• Handle sensitive schedules and protected records with discretion.

Skills

Microsoft 365 proficiency

Calendar management

Executive support

Discretion with sensitive information

Education

Bachelor degree in arts administration, business, communications, public administration, or related field

Tools

Outlook

Word

PowerPoint

Teams

Records-management systems

Job description

LAUKOA brings together a diverse portfolio of companies delivering mission-critical services to the Department of Defense, federal agencies, and commercial organizations. From environmental stewardship and infrastructure support to technology, operations, maintenance, and construction services, we help clients accomplish their goals through expertise, innovation, and trusted partnerships. Rooted in Native Hawaiian values, we are committed to delivering results that strengthen organizations, communities, and future generations.

Whether you’re building critical infrastructure in Greenland, supporting federal health programs in Florida, or protecting ecosystems in the Pacific, LAUKOA brings together people who care about what they do.

Current job opportunities withLAUKOA are posted here as they become available. Check back often for new positions!

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about LAUKOA, please visit https://www.laukoa.com.

Executive Assistant

Openings: 1 full-time position | Location: New London, Connecticut (on-site)

Position Summary

The Executive Assistant provides high-level administrative and coordination support to museum leadership through the Contractor Program Manager. The role organizes calendars, correspondence, meeting materials, records, travel support, and discrete administrative projects while preserving the non-personal-services relationship.

Coordinate a high-volume executive calendar, resolve scheduling conflicts, and prepare meeting agendas, biographies, background materials, and approved talking points.

Organize incoming correspondence, prepare draft responses within approved authority, and elevate matters requiring Government action.

Support information flow among museum leadership, Government offices, the Contractor Program Manager, and authorized stakeholders without independently directing Federal personnel.

Track milestones, decisions, dependencies, and action items for executive initiatives, events, staff meetings, and annual-report support.

Prepare travel and expense-support documentation and maintain supporting records in accordance with Government and Contractor procedures.

Handle sensitive schedules, official correspondence, procurement-sensitive information, and protected records with discretion.

Minimum Qualifications

• Bachelor degree in arts administration, business, communications, public administration, or a related field.
• Five or more years supporting senior executives, preferably in a federal, nonprofit, cultural, academic, or public-service setting.
• Advanced Microsoft 365 proficiency, including Outlook, Word, PowerPoint, Teams, and records-management or collaboration systems.
• Demonstrated discretion with sensitive calendars, personnel information, and protected records.

Preferred Qualifications

• Executive-office workflow, official correspondence, meeting records, action tracking, and records-management experience.
• Protocol-sensitive event, visitor itinerary, or official travel coordination involving senior Government, military, or community leaders.
• Ability to prepare concise briefing packages, biographies, agendas, and background materials from approved sources.

LAUKOA is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

• medical, dental, and vision insurance
• 401(k) program with employer match
• paid vacation and sick leave
• employer-paid basic life and AD&D insurance
• Employee Assistance Program
• flexible work environment
• critical illness coverage
• accident insurance
• identity theft coverage
• pet insurance

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.