Executive Assistant to VP of Development & Donor Services

The San Francisco Foundation; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

The San Francisco Foundation is seeking an organized Assistant to the VP of Development and Donor Services in San Francisco. You will provide comprehensive administrative support to the VP and team, coordinating calendars, drafting communications, and managing donor interactions in Raiser's Edge and Salesforce.

You will also assist with meetings, events, reporting, and back-office processes while ensuring high-quality service to donors and partners.

Qualifications

• Minimum five years professional administrative support experience in a team-oriented organization.
• Strong oral and written communication skills, and strong listening and analytical skills.
• Exceptional attention to detail and follow through and proven ability to juggle multiple tasks, prioritize and meet deadlines.
• Direct donor / client relations experience is highly desired.

Responsibilities

• Coords paperwork flow, VP and departmental calendar management, establishes and maintains electronic and paper filing systems, and drafts and edits correspondences.
• Supports mailings and surveys, project research, responds to donor requests for information, and tracks all contact with donors in Raiser's Edge and Salesforce databases.
• Provides logistical support for meetings and events including catering, facilities, invitations, and on-site registration.
• Handles administrative details for the Development and Donor Services Committee including notices, agendas, materials and minutes; creates reports using various apps.
• Files expense reports, check requests and tracks department expenses and payments.
• Works with the Development & Donor Services Coordinator and Donor Relations Assistants to coordinate activities and maintain databases.
• Provides administrative support to Youth Access to Nature donor program.
• Collaborates across Foundation departments and back-up support for staff in the Development & Donor Services Department.
• Participates in staff meetings and cross-department projects as appropriate.

Skills

Administrative support

Communication skills

Attention to detail

Multitasking

Customer service

Tools

Microsoft Office

Raiser’s Edge

Salesforce

Job description

The San Francisco Foundation is seeking an organized Assistant to the VP of Development and Donor Services in San Francisco. You will provide comprehensive administrative support to the VP and team, coordinating calendars, drafting communications, and managing donor interactions in Raiser's Edge and Salesforce.

You will also assist with meetings, events, reporting, and back-office processes while ensuring high-quality service to donors and partners.