Executive Assistant, Development

RELATED; New York (NY); On-site; USD 59,608 - 72,847; Full time

Benefits offered by this job

Discretionary bonus incentives

Comprehensive benefits package

Job summary

RELATED is seeking an experienced Executive Assistant to provide administrative support to the EVP of New York Development in our Hudson Yards office. Responsibilities include calendar management, travel bookings, and coordinating events both locally and nationwide.

The ideal candidate should possess over 3 years of executive support experience, strong communication skills, and proficiency in Microsoft tools. Compensation includes a competitive salary ranging from $43.27 to $52.88 per hour, alongside a robust benefits package.

Qualifications

• Minimum of 3+ years of strong executive level administrative experience.
• Experience working in a corporate environment is highly preferred.
• Must have a high level of professionalism and maturity.

Responsibilities

• Manage EVP calendar and anticipate calendar conflicts.
• Prepare and process expense reports liaising with Finance.
• Book extensive domestic and international travel.

Skills

Executive level administrative experience

Communication skills

Microsoft Outlook

Time management

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibilities

We are looking for an experienced Executive Assistant to provide overall administrative support to the EVP of New York Development. This individual will be full-time onsite in our New York office in Hudson Yards. Responsibilities include but are not limited to:

• Manage EVP calendar with the ability to anticipate calendar conflicts, manage last-minute changes, and work across different office locations and time zones
• Prepare and process expense reports, liaising with Finance teams daily in a timely manner
• Book extensive domestic and international air and ground travel, and other accommodations
• Coordinate and plan events both in New York and throughout the US; including but not limited to lunch/dinner reservations, client networking events, etc.
• Act as point person for new hire, technology setup and department supplies
• Organize the office and order supplies as needed
• Answer the phone line and track messages
• Manage conference rooms in the office
• Assist with presentations, i.e. slide and report creation, internal and external materials in accordance with company standards, printing and binding books
• Assist with ad hoc and special projects as assigned

Qualifications

• Minimum of 3+ years of strong executive level administrative experience
• Experience working in a corporate environment is highly preferred
• Experience dealing with highly confidential data and information
• Must have a high level of professionalism and maturity
• Excellent communication skills; both written and verbal
• Strong knowledge of Microsoft Outlook; proficient in Word, Excel, PowerPoint
• Strong multi-tasking capabilities and time management, excellent organizational skills
• Comfortable working in a fast-paced environment, shift direction easily and prioritize
• Keen attention to detail
• Must be a team player
• Bachelor’s degree required

Compensation

The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.

Anticipated base salary range: $43.27 - $52.88 / hour

Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.